Business Coordinator - Contract Administration

University of Mississippi Medical Center•Jackson, MS

45d•Onsite

About The Position

Under general supervision, but with decision making autonomy within a predetermined scope of one or more hospital business units, to operate as the primary UMMC contact for vendors regarding contract quotes and outside organizations interested in contracting with the assigned hospital departments. Responsibility for the entire lifecycle of contracts within the portfolio, requiring high level of skill to manage and negotiate the business terms of contracts. Involved in all steps of planning, conducting, and documenting initial contract negotiations. Performance of post-contract administration activities, including tracking major provisions, ensuring both internal (UMMC) and vendor compliance with contractual requirements, tracking expiration and renewal dates, and monitoring contract cost. Advise hospital departmental leadership on the contracts within their purview and provide business support and guidance to internal and external business teams on UMMC goals and objectives.

Requirements

Bachelor's degree in Business Administration, Accounting, Finance, Economics, Healthcare Administration or related field, and Three (3) years of related experience.
Knowledge of business and management principles involved in strategic planning and contract administration.
Strong organizational, analytical, and negotiation skills.
Excellent interpersonal, verbal, and written communication skills.
Ability to plan, organize and conduct multiple complex projects.
Ability to handle confidential information.
Ability to establish and maintain professional relationships.

Nice To Haves

Graduate degree preferred.

Responsibilities

Works with one or more hospital business units to assist in the identification of contractual needs and development of contract proposals consistent with UMMC policies for departmental approval.
Works with supply chain to conduct solicitations on behalf of UMMC and to ensure that the proposed contract is procured in accordance with MS State Law as well as UMMC policies.
Assists department with sole source procurement justifications and documentation
Confirms that proposed contracts contain the appropriate business terms and that they are consistent with department needs.
Identifies potential problems with the contractual business terms and conducts commercial negotiations on pricing, scope of supply, business terms, conditions and logistics.
Represents the organization as the primary business contact on assigned contracts.
Reviewing and advising Value Analysis Committee Submissions
Performs financial analysis for departmental and finance approval.
Enters contracts into the contract life cycle management system.
Performs post contract administration duties as determined by the Contracts Administration Department
Works with accounting to monitor receipts and match lines on POs when needed.
Works with the department to make sure the goods and services were received.
Verifies multi-year cost assumptions against the provisions of the contract. Collaborates with departmental leadership to adjust cost projections, when necessary.
Reviews and makes recommendations related to vendor interaction with the institution.
Facilitates, obtains, disseminates, and files executed contracts.
Develops, analyzes, updates and maintains various tracking documents for all agreements in their portfolio to assure monitor contract expiration, milestones, and the financial analysis of each.
Monitors compliance with existing contracts as applicable to help confirm that The Joint Commission metrics are being met
Monitors compliance of purchase requirements and market share among vendors.
Prepares and present reports detailing contract compliance and financial impacts to departmental leadership.
Communicates with hospital departments regularly to make sure they are apprised of any potential contract requirements and financial implications.
The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.