Business Associate II

Texas A&M University System•Corpus Christi, TX

10d•$21

About The Position

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here! PURPOSE The Business Associate II, under general supervision, will provide support to prepare and assist in coordinating various business activities, including procurement and travel arrangements, and serving as a liaison among relevant channels. DESCRIPTION Functional Area 1: Administrative Support Percent Effort: 70% Assist HRI team with procurement of goods and services in compliance with Texas state, TAMUS System, and TAMUCC policies and procedures. Assist with purchases of office supplies including TAMU-CC/HRI branding. Assist in obtaining design approval from TAMUCC MarCom and in procuring branded, non-branded, and apparel merchandise in support of organizational labs and programs. Investigates errors on transactions and recommends and coordinates appropriate corrective action. Assist with preparation and reconciliation of monthly p-card expense reports. Assist with travel arrangements and logistics as needed. Assist with preparation and reconciliation of travel expense reports. May serve as a liaison to MarCom, accounts receivable, procurement, and travel. Functional Area 2: Vendor Coordination Percent Effort: 20% Assist in obtaining vendor bids and other documentations for purchases as well as responding to routine inquiries from vendors and other business units or departments. Research and maintain vendor relationships and identify requested product sources. Pick-up/ Receive orders from vendors and distribute to appropriate labs/programs/ locations. Verify vendor compliance and ensure they are eligible for purchase (no state holds). Functional Area 3: Other Percent Effort: 10% Maintain records for all purchases and accounts in an accessible and organized system. Maintains business files and assists with specialized business projects and activities. Perform other duties as assigned.

Requirements

High school diploma or GED
Four (4) years of related experience. Additional education may be considered as a substitute for the minimum experience requirements
Associate’s degree and two (2) years of related experience.
Knowledge of word processing and spreadsheet applications.
Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.

Nice To Haves

Bachelor’s degree in related field.

Responsibilities

Assist HRI team with procurement of goods and services in compliance with Texas state, TAMUS System, and TAMUCC policies and procedures.
Assist with purchases of office supplies including TAMU-CC/HRI branding.
Assist in obtaining design approval from TAMUCC MarCom and in procuring branded, non-branded, and apparel merchandise in support of organizational labs and programs.
Investigates errors on transactions and recommends and coordinates appropriate corrective action.
Assist with preparation and reconciliation of monthly p-card expense reports.
Assist with travel arrangements and logistics as needed.
Assist with preparation and reconciliation of travel expense reports.
May serve as a liaison to MarCom, accounts receivable, procurement, and travel.
Assist in obtaining vendor bids and other documentations for purchases as well as responding to routine inquiries from vendors and other business units or departments.
Research and maintain vendor relationships and identify requested product sources.
Pick-up/ Receive orders from vendors and distribute to appropriate labs/programs/ locations.
Verify vendor compliance and ensure they are eligible for purchase (no state holds).
Maintain records for all purchases and accounts in an accessible and organized system.
Maintains business files and assists with specialized business projects and activities.
Perform other duties as assigned.

Benefits

Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER PROGRAM
ON-CAMPUS WELLNESS OPPORTUNITIES
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off: 8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.