Business Administrator

University of Chicago

18h • Onsite

About The Position

The Section of Pediatric Infectious Diseases at the University of Chicago is a nationally recognized academic clinical unit dedicated to excellence in the diagnosis, treatment, prevention, and research of infectious diseases affecting children and adolescents. Our team provides comprehensive, family-centered care across inpatient and outpatient settings at Comer Children’s Hospital and affiliated clinics, serving a diverse and medically complex patient population. We are deeply committed to community health and equity through innovative outreach programs such as Health4Chicago, a mobile, school-located vaccination initiative delivering CDC-recommended immunizations to children and families across the Chicagoland area. The section also houses the VAX Center of Excellence, leveraging multidisciplinary expertise to advance vaccination access, education, and equitable prevention strategies. Our Care2Prevent (C2P) program offers holistic HIV prevention, treatment, behavioral health, and support services to youth and young adults, addressing both biomedical and social determinants of health and serving as a model for pediatric and adolescent HIV care. Through these programs, alongside robust clinical service, trainee education, and scholarly activity, our section strives to improve health outcomes for individuals and communities across Chicago and beyond. The Business Administrator manages the day-to-day operation of a complement of sections in the Department of Pediatrics. The incumbent performs a range of professional activities in support of research, clinical, and educational missions and related programs and projects. Collaborates closely with the Section Administrator to meet the needs of assigned sections. This role has five (5) main areas of responsibility: operations, finance, academic affairs, personnel management, and oversight of residency and fellowship training programs. Additionally, the incumbent facilitates research initiatives of the faculty and staff.

Requirements

• A college or university degree in related field.
• Knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

• Bachelor's degree in health administration, public policy, business, accounting or related health/human services field.
• 3+ years of experience in a healthcare setting.
• 3+ years of progressively responsible administrative experience.
• Supervisory experience.
• Experience with handling a large volume of work often restricted by deadlines.
• Previous experience working within a university, clinical setting, or academic medical center environment.
• Previous experience managing complex research and grant portfolios.
• Previous experience in data analytics.
• Previous experience with quality improvement practices.
• Self-starter who can operate in a complex administrative environment with limited oversight.
• Familiarity with general business practices.
• Commitment to providing a high level of service and working in a team environment.
• High degree of professionalism and emotional intelligence.
• Attention to detail.
• Ability to handle confidential information with utmost discretion.
• Excellent interpersonal, oral, and written communication skills.
• Ability to handle multiple tasks simultaneously and under tight deadlines.
• Strong analytical and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity and comfort working with physicians and nurses.
• Familiarity working in an academic medical center environment.
• Grant management experience.

Responsibilities

• Performs ongoing assessments of office organization and function, identifies operational deficiencies, recommends and implements solutions.
• Assists PIs with coordination of all functions necessary to support a research group.
• Partners with physicians, nurses and other staff members to provide broad administrative support, including oversight of academic appointments, medical staff privileges, recruitment, onboarding, and promotion.
• Assists with coordination of all functions necessary to support the residency and/or fellowship training programs, including management of interview schedules, coordinating applicant interview schedules, troubleshooting and onboarding.
• Assist Section Chief and Administrator with operational and administrative needs as requested.
• May manage special projects or functions related to the business of the organizational unit.
• Serves as a liaison with Research Administration and supports management and reconciliation of research accounts, including pre-award and post-award.
• In partnership with Departmental Human Resources (HR), manages various HR needs, including hiring, termination, time and attendance, payroll, as well as employee and labor relations.
• Researches, compiles and analyzes data to create reports, proposals and business plans.
• Examine and apply information thoughtfully to help solve problems and improve and optimize processes.
• Assist in space planning and adjustments.
• Manage day-to-day facility issues and monitor overall environment.
• Professionally supports the clinical department management.
• Implements plans for clinical educational programs and initiatives.
• Monitors finances for the clinical section.
• Provides management with regular updates and ensures that spending limits are adhered to and are within budget.
• Assists faculty in the pursuit of grants and awards.
• Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
• Acts as a liaison between the section and other University departments.
• Performs other related work as needed.

Benefits

• Health benefits
• Retirement programs
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees