Business Administrator / Board Secretary

Washington Township School District•Washington, NJ

51d

About The Position

Washington Township School District is seeking an experienced, proactive, and highly organized Business Administrator/Board Secretary to lead all aspects of the district's business office operations. This position serves as the chief financial and operational officer for the district, responsible for comprehensive management of financial affairs, budgeting, purchasing, payroll, facilities, transportation, food services, and all business-related functions. The Business Administrator ensures compliance with New Jersey state laws, Board policies, and district procedures while maintaining the fiscal integrity necessary to support the district's educational mission. This position requires exceptional multitasking abilities and strong leadership skills to manage diverse and concurrent responsibilities across all business office functions. Start Date: On or about May 15, 2025

Requirements

New Jersey School Business Administrator Certificate

Nice To Haves

Master's degree in Business Administration, Public Administration, Accounting, Finance, or related field
Minimum of 3-5 years of school business office experience
Experience serving as Business Administrator or Assistant Business Administrator in a New Jersey school district
Proven experience developing and managing school district budgets
Experience with R&L Data for payroll processing
Experience with CDK for budgeting and requisitions
Extensive experience with NJ Preschool Program administration and funding
Demonstrated expertise managing federal and state grants (ESEA, IDEA, Extraordinary Aid, Preschool Aid)
Strong multitasking abilities with proven capability to manage multiple complex projects simultaneously
Excellent communication and interpersonal skills
Demonstrated leadership and supervisory experience

Responsibilities

Develop, prepare, and present the annual district budget in compliance with state regulations and Board directives
Manage all aspects of the district's financial operations including cash flow, investments, and fiscal planning
Prepare all bank reconciliations and monthly Treasurer Reports
Prepare all journal entries and maintain accurate financial records
Complete Chapter 44 Reporting and other state-mandated financial reports
Prepare schedules for the Annual Comprehensive Financial Report
Oversee and maintain the district's accounting system to ensure accuracy and compliance
Monitor and analyze budget performance, providing regular reports and recommendations to the Superintendent and Board of Education
Direct all payroll operations, ensuring accurate and timely preparation and reconciliation of payroll in compliance with auditing standards, tax regulations, and employee benefit plans administration
Oversee administration of health benefits, pension contributions, and all employee benefit programs
Manage payroll processing using R&L Data system
Oversee ACA Reporting and compliance
Manage all federal and state grant applications, allocations, and compliance requirements
Direct extensive grant operations including but not limited to ESEA, IDEA, Extraordinary Aid, and Preschool Aid
Submit Federal and State Grant Reimbursement Requests and Final Expenditure Reports
Ensure compliance with all grant regulations and maximize available funding opportunities
Oversee all district purchasing activities and vendor relationships
Manage budgeting and requisition processes using CDK system
Develop and coordinate requests for proposals including competitive contracting, extraordinary unspecified services, and professional services
Update and maintain Business Office Purchasing Manual and Standard Operating Procedures Manual
Ensure compliance with New Jersey public school contracting laws and regulations
Direct the annual audit process including preparation and inputting of the Audsum
Serve as primary liaison during the annual audit, coordinating with auditors and ensuring all financial documentation and controls are accurate, complete, and up to date
Lead preparation for QSAC monitoring and ensure ongoing compliance
Manage collection and reconciliation of tuition fees, grants, and other revenues payable to the district
Oversee administration and operational support of the district's food services program
Ensure compliance with federal and state nutrition regulations and district policies
Conduct Administrative and Procurement Reviews for the Food Service Fund
Review and approve contracted food services invoices
Direct the efficient operation of the district's student transportation program
Oversee the Transportation Department and Transportation Coordinator
Coordinate vendor contracts, and compliance with state regulations
Review contracted special education transportation invoices
Manage transportation budgets and ensure cost-effective operations
Oversee scheduling and use of school buildings and grounds by internal and external authorized groups
Ensure compliance with Board policies and facility use agreements
Supervise the Facilities Coordinator
Direct administration and management of the district's insurance and risk management programs, including property, liability, and workers' compensation coverage
Coordinate facilities maintenance and capital improvement projects
Serve as Board Secretary, preparing agendas, minutes, and all required documentation
Attend all Board meetings and provide financial reports and recommendations
Ensure compliance with Open Public Meetings Act and all Board governance requirements