BOARD RELATIONS ADMINISTRATOR

U.S. Space & Rocket Center•Huntsville, AL

About The Position

This individual serves as a trusted, discreet, and professional representative of the CEO's and COO's offices, upholding the highest standards of organization, accuracy, and confidentiality. Key Responsibilities Board Relations & Governance Support · Coordinate all aspects of Board of Directors and committee meetings, including scheduling, logistics, agenda development, and preparation/distribution of materials. · Record and prepare official meeting minutes for board and committee meetings. · Maintain and update the Board portal and governance records, including bylaws, policies, rosters, and contact information. · Ensure compliance with board governance procedures, legal requirements, and documentation standards. · Serve as the primary liaison between board members and executive staff, ensuring timely communication and follow-up on board actions. · Assist in the onboarding and orientation of new board members. · Coordinate board-related events, including retreats, special meetings, and recognition activities. Executive Administrative Support · Provide high-level administrative support to the C-Suite and executive team as assigned by the EA. · Assist the EA to the CEO with managing executive calendars, scheduling internal and external meetings, and coordinating travel logistics. · Prepare meeting agendas, briefings, presentations, and reports for executive meetings and external engagements. · Assist with special projects, research, and internal coordination as assigned. Organizational Coordination · Collaborate with departments such as Finance, HR, and Operations to align information needed for leadership or board reporting. · Maintain confidentiality of all sensitive organizational and personnel information. · Promote effective communication and teamwork between departments, board members, and leadership. Qualifications Education: Bachelor's degree in business administration, communications, or related field required. Experience: Minimum of 5-7 years of executive-level administrative experience, including direct experience supporting a Board of Directors or senior leadership team. Experience in nonprofit, education, museum, or government environments preferred. Skills & Competencies: · Strong organizational, communication, and writing skills. · Proven ability to manage multiple priorities and deadlines with precision. · High degree of professionalism, discretion, and judgment. · Excellent attention to detail and accuracy in documentation. · Proficiency with Microsoft Office Suite, board management software (e.g., OnBoard or similar), and virtual meeting platforms. · Ability to build positive relationships and work collaboratively with board members and staff. Core Competencies 1. Board & Governance Administration 2. Executive-Level Communication & Coordination 3. Project & Meeting Management 4. Organizational Systems & Record-Keeping 5. Professionalism, Discretion, & Integrity 6. Interpersonal Effectiveness & Team Collaboration

Requirements

Bachelor's degree in business administration, communications, or related field required.
Minimum of 5-7 years of executive-level administrative experience, including direct experience supporting a Board of Directors or senior leadership team.
Strong organizational, communication, and writing skills.
Proven ability to manage multiple priorities and deadlines with precision.
High degree of professionalism, discretion, and judgment.
Excellent attention to detail and accuracy in documentation.
Proficiency with Microsoft Office Suite, board management software (e.g., OnBoard or similar), and virtual meeting platforms.
Ability to build positive relationships and work collaboratively with board members and staff.

Nice To Haves

Experience in nonprofit, education, museum, or government environments preferred.

Responsibilities

Coordinate all aspects of Board of Directors and committee meetings, including scheduling, logistics, agenda development, and preparation/distribution of materials.
Record and prepare official meeting minutes for board and committee meetings.
Maintain and update the Board portal and governance records, including bylaws, policies, rosters, and contact information.
Ensure compliance with board governance procedures, legal requirements, and documentation standards.
Serve as the primary liaison between board members and executive staff, ensuring timely communication and follow-up on board actions.
Assist in the onboarding and orientation of new board members.
Coordinate board-related events, including retreats, special meetings, and recognition activities.
Provide high-level administrative support to the C-Suite and executive team as assigned by the EA.
Assist the EA to the CEO with managing executive calendars, scheduling internal and external meetings, and coordinating travel logistics.
Prepare meeting agendas, briefings, presentations, and reports for executive meetings and external engagements.
Assist with special projects, research, and internal coordination as assigned.
Collaborate with departments such as Finance, HR, and Operations to align information needed for leadership or board reporting.
Maintain confidentiality of all sensitive organizational and personnel information.
Promote effective communication and teamwork between departments, board members, and leadership.