Building Secretary

Woodland Public Schools•Woodland, WA

43d•Onsite

About The Position

Woodland Public Schools - Building Secretary (Classification 2) We appreciate your interest in employment with Woodland Public Schools. All applications are considered and reviewed. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation. Unfortunately, due to the number of applications received, not all applicants will receive an interview. All district employees are encouraged to review their personnel file periodically to ensure that their file includes current and relevant documentation that supports their education, experience, training, etc., as it relates to qualifications described on job postings. Position Title: Secretary - Classification 2 Posting #: 3633 Location: District Office Days/Hrs: 118 Days, 4 hours per day, starting December 1, 2025 through the last day of the school year, June 12, 2026. Start Date: December 1, 2025 Benefits: This position is not eligible for health benefits, but the hours worked will be included in the 630 hours needed to become eligible. Position is eligible for retirement benefits through the WA State Department of Retirement Systems (DRS). Pay Schedule: Link to Schedule (Classification 2) Job Summary: Serves as a secretary to the District office, including support to the Executive Director of Learning Supports, HR Director, and as a facilitator for the school/public being served in communicating information, problem-solving, material acquisition, cash handling, and record keeping. Under the supervision of the HR Manager, the Classification 2 Secretary is responsible for providing secretarial support coverage for the district office.

Requirements

High School Diploma or equivalent
Ability to pass a state and a federal background check
Regular and reliable attendance
Demonstrated knowledge of and skills utilizing a personal computer, word processing, and database software (i.e., Word, Excel, Google)
Demonstrated knowledge of modern office procedures, including filing systems, data recording methods, and commonly used office equipment (i.e., computer, telephone, email, and fax)
Demonstrated ability to employ good principles of business correspondence and report organization
Demonstrated ability to initiate and assume responsibility for regular activities without specific direction and supervision
Demonstrated ability to establish and maintain effective working relationships with those contacted during the course of work
Demonstrated organizational skills and commitment to follow through on tasks without direct supervision
Demonstrated ability to budget time in an effective and efficient manner
Demonstrated ability to communicate in a warm, friendly, and professional manner, both orally and in writing, with students, staff, parents, and the public
Experience with general accounting procedures and processes
Ability to coordinate and manage processes for various school activities
Demonstrated ability to maintain confidentiality
Demonstrated ability to represent the school district positively in all interactions
Three years of successful secretarial experience
Regular and punctual attendance

Responsibilities

Receptionist/greet the public
Answer and direct incoming phone calls
Planning/Organization/Time Management - The ability to plan, manage time, accomplish tasks effectively, and maintain an accurate records system
Flexibility/Adaptability - Manage multiple conflicting priorities, ability to adjust to changing conditions, procedures, job interruptions, and deadlines
Prioritization - The ability to prioritize projects and daily tasks to ensure completion of essential projects
Problem Solving/Judgement - The ability to tackle problems on his/her own when appropriate and find constructive solutions
Commitment/Teamwork - The level of initiative/enthusiasm for work, professional conscience.
Office Procedures - Performing and understanding of daily office/divisional procedures
Quality of Work - The level of thoroughness, accuracy, and neatness of work that is produced
Finance/Budgeting - Knowledge and understanding of accounting procedures
Computer/Technical Skills - A high level of experience with computer programs and technology overall
Communication Skills - The ability to exchange information accurately and effectively, both verbally and in written form, with the entire learning community
Professionalism - The degree of cooperativeness and consideration displayed in working with the entire learning community. The ability to interact effectively and harmoniously with the entire learning community
Confidentiality - Maintain confidentiality related to students, their families, and staff, and all matters concerning district business
Student Needs - Have the ability to establish and maintain positive relationships with the student body (genuine rapport)
Dress - Dress neatly in appearance; appropriately dressed for the job
Teachable - Accepts constructive criticism
Perform other tasks and assume other responsibilities as assigned by the supervisor
Reconcile and manage all employee absences and substitutes
Coordinate and organize various office mailings
Work closely with administrators to manage their emails and schedule
Schedule meetings between the administrator and staff members
End of Year Reporting
Communication with the public, including creating flyers for events, the website, and Facebook

Benefits

Position is not eligible for health benefits, but the hours worked will be included in the 630 hours needed to become eligible.
Position is eligible for retirement benefits through the WA State Department of Retirement Systems (DRS).

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