Building Secretary

Grandville Public School District • Michigan, WY

1d

About The Position

To provide secretarial support services to the middle school principal, assistant principal and guidance office staff. The secretary must handle matters discreetly between administration, staff, and students; make decisions within the scope of assigned authority; be able to communicate with staff, students, and community. Assure efficient and effective operation of the office and make a positive impact on all educational services.

Requirements

• Minimum two (2) years of secretarial experience preferably in the educational environment.
• Proficient in the use and application of Windows, Word, Excel, Infinite Campus and database software.
• Ability to meet deadlines, to concentrate and pay attention to details.
• Ability to prioritize and work independently and co-operatively.
• Relate effectively with staff and public; maintain integrity of data and information; work independently; maintain composure in stressful situations.
• Experienced in dealing with personal and confidential information.
• Ability to perform duties with knowledge of district requirements and policies.
• Excellent verbal and written communication skills and a high level of interpersonal skills such as discretion, integrity and flexibility to interact effectively with administrators, peers, constituent districts and the general public.
• Ability to handle multiple projects, meets deadlines in a fast paced environment, and prioritizes work.

Nice To Haves

• Previous experience preferred.

Responsibilities

• Enter student data, work with master schedule and student schedules.
• Responsible for report cards and verification reports.
• Manage and organize school office.
• Typing, filing, clerical duties as needed for building principal, assistant principal and dean of students.
• Be able to operate, train, maintain and supply all machines in building (fax machine, PA system, copy machine, etc.)
• Maintain student accounting records in software program.
• Provide student count day data to Superintendent’s office.
• Provide appropriate first aid needs and administer medications.
• Provides positive public relations to students/callers/visitors.
• Answer phone, route calls and help with the counter (students, parents, staff, etc.)
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed
• Number of Employees: 251-500 employees