BUILDING MAINTENANCE SUPERINTENDENT I

City of Portsmouth, VA•Portsmouth, VA

44d

About The Position

Under general supervision, this position performs complicated supervisory and administrative work directing the painting, construction, carpentry, plumbing, electrical, HVAC systems and janitorial work throughout city buildings and facilities. Reports to the Manager of Properties Management. ESSENTIAL JOB FUNCTIONS: Plans and schedules building and facility maintenance activities in accordance with maintenance schedules and the receipt of work orders; establishes priority request based upon existing condition or damage, scheduled events, and available resources; establishes and implements preventive maintenance schedules. Inspects buildings and facilities; identifies needed repairs and maintenance work; responds to complaints and inquiries; identifies materials, equipment and supplies needed for projects and ensures availability of same; directs the transporting of delicate materials and supplies. Assigns, directs, and supervises the activities of building maintenance staff responsible for building maintenance and repair work; ensures work adheres to established policies, standards and procedures; conducts inspections of work in progress and upon provides technical guidance and instructions and assists as necessary in resolving problems. Responsible for the effective supervision and administration of monitoring of expenditures, staff development and training, succession planning, performance management, employee relations, interviewing, scheduling, instructing, granting leave, appraising performance, and disciplining. Prepares reports, work orders and records of work performed, and materials used; prepares requisitions to order new and additional parts and supplies; assists in the preparation of the operating budget. Provides assistance and or performs duties such as painting, construction, carpentry, electrical, plumbing, HVAC and janitorial work; assists other departments and trades staff with special projects, and preparation for special events; responds to questions and complaints from citizens and city officials. Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs. Knowledge of Job: Has general knowledge of the activities involved with event coordination, logistics planning, technical support, staffing and overall client satisfaction during events. Is able to establish and maintain effective working relationships as necessitated by work assignments. Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all departments, co-workers and the general public. Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as described under "Essential Job Functions." Dependability: Assumes responsibility for doing assigned work and for meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, policies, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas. Attendance: Attends work regularly and adheres to policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests. Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction. Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice and researches problems, situations and alternatives before exercising judgment. Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified i.e., poor communications, variance with policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons within the department. Relationships with Others: Shares knowledge with supervisors and staff for mutual and departmental benefit. Contributes to maintaining high morale among all department employees. Develops and maintains cooperative and courteous relationships with department employees and managers in other departments to project a good departmental image. Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the city. Emphasizes the importance of maintaining a positive image within the city. Interacts effectively with fellow employees, Building Maintenance Superintendent (Paint/Carpentry), professionals and the general public. Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends meetings, planning sessions and discussions of time. Implements work activity in accordance with priorities and estimated schedules. Maintains a calendar for meetings and deadlines. Safety and Housekeeping: Adheres to all safety and housekeeping standards established by the city and various regulatory agencies. Sees that the standards are not violated. Maintains a clean and orderly workplace.

Requirements

High School Diploma, with additional technical training in maintenance trades and 3-5 years of progressively responsible experience in planning, supervising, and performing building maintenance and repair work; or any equivalent combination of training and experience which provides the required skills, knowledge, and abilities.
Requires satisfactory results from a pre-employment medical evaluation and pre-employment substance abuse testing and is subject to random alcohol and controlled substance testing.
An acceptable general background check to include a local and state criminal history check and sex offender registry check.
A valid driver's license with an acceptable driving record.
Individuals in this position cannot be listed as having a founded child abuse or neglect complaint.
This position is considered Essential Personnel and will be required to work during and following natural disasters and emergency situations.
Must be physically able to get around from site to site daily, to use computer equipment, telephone and other office materials.
Must demonstrate the ability to communicate effectively with contract staff, supervisor, co-workers and the public.
Must be able to lift 10 pounds of materials/supplies for distribution to sites.
Requires the ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
Requires the ability of speaking and/or signaling people to convey or exchange information.
Includes receiving instructions, assignments and directions from superiors.
Requires the ability to read simple forms; to read blue prints to clarify assignments.
Requires the ability to prepare time sheets and leave slips using prescribed format.
Requires the ability to communicate effectively in standard English.
Requires the ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form to deal with problems involving several concrete variables in or from standardized situations.
Requires the ability to record and deliver information, explain procedures, and follow oral and written instructions.
Must be able to communicate effectively and efficiently using standard English, and construction terminology.
Requires the ability to utilize mathematical formulas.
Must be able to add, subtract, multiply and divide.
Requires the ability to inspect items for proper length, width and shape.
Requires the ability to coordinate hands and eyes rapidly and accurately in using construction and carpentry equipment and hand tools.
Requires the ability to handle a variety of items, such as construction equipment and hand tools.
Must have minimal levels of eye/hand/foot coordination.
Requires the ability to differentiate between colors and shades of color.
Requires the ability to deal with people beyond giving and receiving instructions.
Must be adaptable to performing under minimal levels of stress.
Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).

Responsibilities

Plans and schedules building and facility maintenance activities in accordance with maintenance schedules and the receipt of work orders; establishes priority request based upon existing condition or damage, scheduled events, and available resources; establishes and implements preventive maintenance schedules.
Inspects buildings and facilities; identifies needed repairs and maintenance work; responds to complaints and inquiries; identifies materials, equipment and supplies needed for projects and ensures availability of same; directs the transporting of delicate materials and supplies.
Assigns, directs, and supervises the activities of building maintenance staff responsible for building maintenance and repair work; ensures work adheres to established policies, standards and procedures; conducts inspections of work in progress and upon provides technical guidance and instructions and assists as necessary in resolving problems.
Responsible for the effective supervision and administration of monitoring of expenditures, staff development and training, succession planning, performance management, employee relations, interviewing, scheduling, instructing, granting leave, appraising performance, and disciplining.
Prepares reports, work orders and records of work performed, and materials used; prepares requisitions to order new and additional parts and supplies; assists in the preparation of the operating budget.
Provides assistance and or performs duties such as painting, construction, carpentry, electrical, plumbing, HVAC and janitorial work; assists other departments and trades staff with special projects, and preparation for special events; responds to questions and complaints from citizens and city officials.
Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs.

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