Builder Services Administrative Assistant (Invoice Processing)
About The Position
Join our dynamic Builder Services team as an Administrative Assistant specializing in Invoice Processing! In this vital role, you will be the backbone of our administrative operations, ensuring smooth and efficient handling of invoices, supporting office management tasks, and providing exceptional customer support. This role ensures timely and accurate entry, verification, and tracking of invoices while maintaining strong communication with vendors, field teams, and internal departments. Your energetic approach and organizational skills will help keep our builder services running seamlessly, enabling us to deliver top-quality service to our clients and internal teams alike.
Requirements
- Associate degree preferred
- 7+ years of administrative or accounts payable experience (Construction or Builder Services preferred)
- Experience processing invoices and working with job cost coding
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Experience with accounting or ERP software (e.g., QuickBooks, Sage, Builder trend, etc.) preferred
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
Responsibilities
- Invoice & Billing Processing Review, verify, and process vendor and subcontractor invoices for accuracy and completeness
- Able to create new purchase orders, contracts, and job cost codes using various vendor sites
- Identify and resolve discrepancies with vendors, project managers, and accounting
- Ability to manage high-volume invoice processing
- Prepare and submit invoices for approval and payment
- Maintain organized digital and physical invoice records
- Administrative Support Provide administrative support to Builder Services team and Project Managers
- Assist with job setup, document management, and tracking of project costs
- Maintain spreadsheets and reporting related to budgets and expenditures
- Monitor accounts payable aging reports and follow up as needed
- Coordinate communication between vendors, field staff, and internal departments
Benefits
- Employer Paid Health Insurance (available after (45) days)
- Dental & Vision Insurance (available after (2) weeks)
- (7) Paid Holidays (no wait time)
- Employer Paid Group Life
- Voluntary transferable Life available
- 401(k) matching
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
