Budget Reform Manager

ITU • Geneva, IL

1d

About The Position

INTERNATIONAL TELECOMMUNICATION UNION ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems. Budget Reform Manager Vacancy notice no: 2287 Sector: SG Department: FRMD Country of contract: Switzerland Duty station: Geneva Position number: Grade: P4 Type of contract: Short-term Duration of contract: 11 months Recruitment open to: External Application deadline (Midnight Geneva Time): 20 April 2026 ORGANIZATIONAL UNIT The General Secretariat directs administrative, human and financial resources and activities of the Union, including the implementation of the provisions of the administrative regulations on operational questions, the dissemination of information on telecommunication/ICT matters for operational and other purposes, and the provision of legal advice to the whole of the Union. The General Secretariat coordinates the implementation of the Strategic Plan, monitors the telecommunication/ICT environment and recommends as needed action relating to the Union’s future policies and strategy. The General Secretariat ensures inter-sectoral coordination and cooperation to advance a whole of ITU approach (One-ITU) in headquarters and the field. The General Secretariat provides logistical and information technology support to the Union’s activities including conferences and global forums; the coordination of the work of the Union with the United Nations system, and other international organizations; and the engagement of the Member States, Sector Members, and Academia. The General Secretariat manages corporate governance, and strategic communications and relations with the media, different stakeholder groups as well as the general public. Within the General Secretariat, the Financial Resources Management Department (FRMD) advises the Secretary General on financial resources management, accounting issues and procurement. It manages ITU's financial resources ensuring consistency with ITU strategies, policies, regulations and rules as well as UN Common System policies. It also ensures sound and balanced financial management of the Union; provides support and strategic advice on financial, budgetary and procurement matters, with a goal to strengthen ITU's financial system. ORGANIZATIONAL CONTEXT The Budget Reform Manager will report to the Head, Budget and Financial Analysis Division (BUD) within the Financial Resources Management Department (FRMD) and will work closely with programme managers, grant administrators, HR, IT, legal services, travel and donor counterparts. The primary responsibility of the role will be to implement the reform of ITU extrabudgetary fund management in line with the FRMD reorganisation. DUTIES AND RESPONSIBILITIES In the Budget and Financial Analysis Division, the duties to be performed are as follows: Leads the implementation of the Extrabudgetary Funds Control Unit (EFCU) reform, ensuring alignment with the FRMD reorganisation and organisational priorities. Identifies and documents end-user requirements for grant managers and grant administrators, addressing current gaps in data availability, accessibility, and usability. Redesigns and streamlines end-to-end extrabudgetary fund processes across the full grant lifecycle, including: Support for donor proposal development and costing; Financial clearance of draft funding agreements; Setup of grants, WBS elements, invoicing, budgets, and funding structures in SAP; Monitoring of implementation and donor reporting. Works closely with IT and system owners to improve the use of SAP (GM, FI, FM and related modules) and reduce reliance on manual workarounds. Rationalises internal reporting requirements for extrabudgetary funds, improving consistency with organisational forecasting and management reporting. Strengthens donor reporting processes to improve accuracy, transparency, and timeliness while reducing manual effort. Clarifies roles and responsibilities across EFCU, programme teams, budget, and other support functions to improve accountability and reduce duplication. Acts as a focal point for coordination between finance, programme, HR, IT, and legal stakeholders on extrabudgetary fund management matters. Performs other related duties as assigned.

Requirements

• Advanced university degree in finance, accounting, business administration, or a related field. OR education from a reputed college of advanced education with a diploma of equivalent to an advanced university degree in one of the above fields. For internal candidates, a first university degree in one of the above fields in combination with ten years of qualifying experience may be accepted in lieu of an advanced university degree for promotion or rotation purposes.
• At least seven years of progressively responsible experience in extrabudgetary fund management, grant administration, or donor-funded operations, preferably in an international organisation, including at least three years at the international level. A Doctorate in a related field can be considered as a substitute for three years of experience.
• Experience in end-to-end grant lifecycle management and process redesign, with strong hands-on experience with SAP grant and financial modules, is required.
• Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian, Spanish) at advanced level and knowledge of a second official language at intermediate level. Knowledge of a third official language would be an advantage. (Under the provision of Resolution No. 626 of the Council, a relaxation of the language requirements may be authorized in the case of candidates from developing countries: when candidates from such countries possess a thorough knowledge of one of the official languages of the Union, their applications may be taken into consideration.)
• Applying Expertise
• Effective Communication
• Learning and Knowledge Sharing
• Organizational Commitment
• Results-Focused
• Teamwork and Collaboration
• Analysis, Judgement and Decision Making
• Client and Service Orientation
• Innovation and Facilitating Change
• Leadership
• Networking and Building Partnerships
• Planning and Organising
• Successful Management
• Familiarity with SAP grant and financial modules.
• Expertise in managing complex donor-funded financial processes and delivering reforms in operational environments.
• Ability to understand and respond effectively to the needs of internal and external stakeholders, including donors.
• Proven capacity to manage reform initiatives alongside ongoing operational demands.
• Excellent communication skills including the ability to clearly explain complex processes and requirements to diverse audiences.

Nice To Haves

• Experience working in a multi-stakeholder environment involving programme, finance, HR, IT, and legal functions is highly desirable.

Responsibilities

• Leads the implementation of the Extrabudgetary Funds Control Unit (EFCU) reform, ensuring alignment with the FRMD reorganisation and organisational priorities.
• Identifies and documents end-user requirements for grant managers and grant administrators, addressing current gaps in data availability, accessibility, and usability.
• Redesigns and streamlines end-to-end extrabudgetary fund processes across the full grant lifecycle, including: Support for donor proposal development and costing; Financial clearance of draft funding agreements; Setup of grants, WBS elements, invoicing, budgets, and funding structures in SAP; Monitoring of implementation and donor reporting.
• Works closely with IT and system owners to improve the use of SAP (GM, FI, FM and related modules) and reduce reliance on manual workarounds.
• Rationalises internal reporting requirements for extrabudgetary funds, improving consistency with organisational forecasting and management reporting.
• Strengthens donor reporting processes to improve accuracy, transparency, and timeliness while reducing manual effort.
• Clarifies roles and responsibilities across EFCU, programme teams, budget, and other support functions to improve accountability and reduce duplication.
• Acts as a focal point for coordination between finance, programme, HR, IT, and legal stakeholders on extrabudgetary fund management matters.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level