Budget Analyst (Fiscal Services Administrator I)

State of Maryland

13d • Onsite

About The Position

This is a position specific recruitment, open to anyone who meets the minimum qualifications listed below. The resulting list of eligible candidates will be used to fill this position or function only. You will need to reapply for any future recruitment conducted for this job classification. The Maryland Aviation Administration (MAA) is the owner & operator of both BWI Thurgood Marshall and Martin State Airports, serving over 27 million passengers annually. Powered by PERFORMANCE . Inspired by INNOVATION . Fueled by FUN . We are chartering careers to unprecedented Successes , Opportunities , Advancements , Results , and Services . If you're beginning your career journey or performing at your peak level, we invite you to consider our aviation family for your career. MAA is currently accepting applications for the position of Budget Analyst (Fiscal Services Administrator I) within the Office of Finance at the Baltimore/Washington International Thurgood Marshall Airport (BWI Marshall Airport). Responsibilities include but are not limited to the following: Tracking expenses on a monthly and cumulative annual basis for large, complex, and multi-year maintenance and repair contracts currently totaling over $100 million. Performing monthly reconciliation of over 85 maintenance and repair contracts, monitored on the Contract Monitoring and Utility spreadsheets to ensure all contracts are in balance within the Financial Management Information System (FMIS). Investigating and determining whether required funds are available to approve the submission of MDOT MAA Fund Certifications for all contracts and blanket purchase orders over $25,000 for the operating and capital program. Developing and preparing financial status reports on contracts. Facilitating monthly Pre-Status of Funds meetings with Contract Support, Budgeting & Contract Administration, and the Environmental Unit to ensure projected spending for all contracts are accurately captured. Advising and counseling accounts payable staff and procurement personnel on appropriate coding of invoices, FMIS requisitions, and purchase and change orders, which require a special allocation or distribution of costs. Working closely with the accounting department to develop accruals for year-end closing procedures from the Contract Monitoring and Utilities spreadsheets to be entered into FMIS. This position is located at BWI Marshall Airport in Anne Arundel County, MD.

Requirements

• Education: Possession of a bachelor's degree in accounting, auditing, public or business administration, finance, economics or a related field from an accredited college or university.
• Experience: Five (5) years of experience in professional accounting, auditing, budgeting, fiscal or financial management.
• Applicants may substitute a bachelor's degree from an accredited college or university with thirty credit hours in accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.
• Applicants may substitute possession of a certificate as a Certified Public Accountant (CPA) for one year of the required experience.
• Applicants may substitute possession of a Master's degree in one of the above specified fields or concentrations for one year of the required experience.
• U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the required experience on a year-for-year basis.
• Employees in this classification may be assigned duties that require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
• All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.
• Applicants who have education obtained outside of the United States will be required to provide proof of the equivalent United States education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Service (http://www.naces.org) or the Collegiate Registrars & World Education Services: International Credential Evaluation (https://www.wes.org/).

Responsibilities

• Tracking expenses on a monthly and cumulative annual basis for large, complex, and multi-year maintenance and repair contracts currently totaling over $100 million.
• Performing monthly reconciliation of over 85 maintenance and repair contracts, monitored on the Contract Monitoring and Utility spreadsheets to ensure all contracts are in balance within the Financial Management Information System (FMIS).
• Investigating and determining whether required funds are available to approve the submission of MDOT MAA Fund Certifications for all contracts and blanket purchase orders over $25,000 for the operating and capital program.
• Developing and preparing financial status reports on contracts.
• Facilitating monthly Pre-Status of Funds meetings with Contract Support, Budgeting & Contract Administration, and the Environmental Unit to ensure projected spending for all contracts are accurately captured.
• Advising and counseling accounts payable staff and procurement personnel on appropriate coding of invoices, FMIS requisitions, and purchase and change orders, which require a special allocation or distribution of costs.
• Working closely with the accounting department to develop accruals for year-end closing procedures from the Contract Monitoring and Utilities spreadsheets to be entered into FMIS.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees