Broadcast Operations & Events Coordinator

NBE NBA Entertainment•Secaucus, NJ

3d•$65,000 - $80,000•Hybrid

About The Position

The Production Coordinator plays a vital role in supporting the Broadcast Operations and Events department, with a strong focus on financial processes. This position is responsible for ensuring accurate and timely financial processing and tracking. In addition to financial coordination, the role supports various aspects of live productions, helping to ensure smooth operations and on-time project delivery. We're looking for someone detail-oriented, organized, and comfortable in a fast-paced, collaborative environment.

Requirements

Bachelor's degree in communications, operations management, or a related field (preferred).
2+ years of experience in broadcast production operations management.
Strong understanding of broadcast production processes and financial management.
Knowledge of broadcast television operations standards, including broadcast production, workflows, and technologies
Proficiency in budget management, invoicing, and vendor relations within a broadcast environment.
Experience with SAP or similar ERP systems.
Excellent organizational and communication skills.
Ability to manage multiple tasks and prioritize effectively within a fast-paced broadcast setting.
Must be self-motivated, organized, with the ability to communicate clearly and concisely both verbally and in writing
High availability at all times of the day, as business needs dictate. Ability to work all shifts associated with 24x7x365 production environments, when current staffing does not allow for adequate coverage
Proficiency in MS Projects, PowerPoint and Excel

Responsibilities

Process invoices for Broadcast Operations including Crews, International Productions & Events.
Establish new vendors in SAP for payment processing related to broadcast operations.
Resolve vendor-related issues and ensure timely payments for broadcast-related services.
Generate billing requests for operational support ad-hoc requests from internal and external stakeholders within the broadcast domain.
Manage budgets for broadcast production projects, events, NBATV, HSAN, technical personnel, and related activities.
Provide regular budget projection updates to the Broadcast Operations & Engineering leadership team, with a focus on broadcast-related expenditures.
Monitor production costs and ensure adherence to budget constraints within the broadcast operations.
Provide administrative support to staff by preparing a variety of materials, including documents, PowerPoint presentations, spreadsheets, and other business-related content as needed.
Coordinate travel arrangements including flights, hotel accommodations, and credentialing for staff and hired crews.
Schedule meetings, prepare agendas, and document meeting notes.
Disseminate internal communications, including announcements, policy updates, and other relevant office information to team members.
Monitor office inventory and proactively order supplies to ensure operational efficiency.
Prepare, submit, and maintain accurate expense reports, ensuring compliance with company policies and procedures.
Maintain organized records and databases, supporting data integrity and accessibility.
Support departmental functions and activities, assisting with planning and coordination as needed.
Welcome and assist office visitors, including arranging beverages and meals to ensure a comfortable experience.
Work non-traditional hours, including nights, weekends, and holidays, as needed to support global operations.
Travel to remote event locations as required