Branch Office Coordinator

Stifel • Boston, MA

3d • $40,000 - $59,800

About The Position

The Office Coordinator provides administrative, office operations, and work flow support to assigned department or branch.

Requirements

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of computer hardware and software, including certain applications.
• Knowledge of business and management principles involved in planning, resource allocation, human resources, leadership technique, production methods, and coordination of people and resources.
• Ability to manage one's own time while considering the time of others.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Ability to adjust actions in relation to others' actions.
• Ability to monitor/assess performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Minimum Required: High School Diploma or equivalent
• Minimum Required: 3-5 years' of office administration including some supervisory experience
• Minimum Required: None
• Proficient in Microsoft Excel, Word, PowerPoint, Outlook

Responsibilities

• Provide administrative support to assigned Department Head and/or Branch Manager.
• Interact with clients by phone, email, or on premises.
• Review monthly Profit/Loss (P&L) statements, payables, expense reimbursement reports, and miscellaneous purchases and expenditures prior to ordering or processing.
• Work with corporate accounting for explanation of costs as needed.
• Provide back-up for office Accounting Coordinator (to open new deal accounts, invoice clients as necessary, process client payments, process accounts payable invoices, etc.)
• Assemble and provide all required office furniture, supplies, and equipment for new employees.
• Complete and submit HR, Payroll/Accounting, I.T. and facilities documents, forms, and requests for services for new or terminating employees and to maintain their business and operational needs.
• Order office supplies and other services.
• Coordinate daily job duties of department/office to ensure timely completion; work to ensure that non-routine jobs are staffed properly.
• Maintain attendance and payroll records including weekly timesheets for support staff.
• Maintain log of travel, vacation, sick, and personal days for all required employees.
• Assist with travel arrangements and prepare expense reimbursement reports.

Benefits

• health, dental and vision care
• 401k
• wellness initiatives
• life insurance
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED