Branch Administrator

GroundSystems•Sharonville, OH

21h•Onsite

About The Position

The Branch Administrator is responsible for managing the financial, administrative, and operational support functions of a branch location. This role ensures accurate financial processing, efficient office operations, and effective coordination between branch personnel and corporate departments. The Branch Administrator plays a critical role in maintaining the financial health and organizational efficiency of the branch.

Requirements

A degree in accounting or business-related field or a minimum of 3 years of related experience.
Strong computer skills and fluency in Microsoft Office.
Excellent written and verbal communication skills.
Must be detail-oriented, organized, and prioritized in a fast-paced environment.

Responsibilities

Oversee daily office operations including phones, mail, supplies, and visitor coordination.
Maintain organized filing systems (physical and electronic).
Support branch teams with administrative needs to ensure smooth operations.
Coordinate subcontractor onboarding, including agreement preparation and documentation compliance.
Ensure timely and accurate billing including invoice generation and distribution.
Monitor and assist in following up on outstanding receivables.
Process accounts payable, including invoice entry, coding, and vendor statement reconciliation.
Ensure all revenue is billed and expenses are recorded accurately for month end financial reporting.
Assist with reviewing month end reports and addressing variances as necessary.
Act as a liaison between corporate and branch employees on payroll and benefits issues.
Provide administrative support for HR processes such as I-9 processing, new hire, and termination paperwork.
Assist in implementing new systems, processes, and operational improvements.
Execute and reinforce company policies and procedures at the branch level.