Branch Administrator

DynaServ•Davie, FL

6d•Onsite

About The Position

DynaServ, a Monarch Landscape Company Monarch Landscape Companies is a family of successful landscape brands in eight states across the United States. We are a values-based learning organization committed to being the best place to work as a landscape professional. At Monarch Landscape Companies, your achievements determine your rewards, your abilities define your success, and your professionalism leads to autonomy! JOB SUMMARY: Responsible for the accurate and timely execution of administrative functions, in support of Branch and/or Region operations in conjunction with Corporate functional department needs.

Requirements

High School diploma or equivalent. BA in Business Administration, Human Resource Management or similar field preferred.
2-4 years related work experience.
Valid Driver’s License in state where employed preferred.
Certified Public Notary License in state where employed preferred.
Strong internal and external customer service.
Ability to demonstrate a positive professional demeanor and contribute to a culture of excellence.
Effective oral and written communication.
Ability to speak effectively before employees individually or in a group setting.
Proven track record of very high attention to detail and organization.
Proven ability to work within time constraints with limited supervision.
Ability to prioritize workload and change direction quickly depending on deadlines.
Ability to adjust to changing priorities and handle multiple tasks simultaneously, with attention to detail.
Intermediate to advanced understanding of the Microsoft Office Suite, CRM and ERP systems.
Ability to define problems, collect data, establish facts and draw valid conclusions.
Ability to read, write and comprehend English.
Regular, on-time attendance to established work location.

Nice To Haves

Bi-lingual English/Spanish strongly preferred, including ability to read, interpret and translate documents and make verbal presentations.

Responsibilities

Office Administration Assist in organization of company functions and meetings including facility allocation and catering.
Provide general clerical duties, including typing, faxing, scanning, answering phones, greeting visitors and filing.
Handles all scheduling associated with office machine maintenance.
Assist with general IT requests, including cell phone management.
Monitor the inventory of, and requests for all office supplies and completes online ordering.
Welcome and directs visitors, vendors and applicants as front desk administrator.
Responsible for complying with and meeting all company driven deadlines.
Maintain and protect sensitive company data by adhering to internal security controls.
Fiscal Responsibilities May assign system generated Purchase Orders (PO) upon request.
Reconcile vendor invoices against open PO report.
Analyze reports and job data for discrepancies or issues and share findings with Office Manager/Controller.
May manage various stages of work order process, including quote creation, approval, scheduling, and closure.
Timely and accurate processing of non-recurring accounts receivable invoicing.
Contract Administration Assist Business Development with contract proposals, RFP’s and customizing appropriate sales & marketing materials.
Consult with Marketing/Customer Service as needed.
Responsible for the setup and/or removal of all maintenance accounts in the various computer-based systems related to Branch operations.
Responsible for generating renewals and revisions of active maintenance contracts.
When assigned, handle portal activity for key clients and chain accounts.
Maintain subcontractor list for contract and insurance compliance.
Human Resource Responsibilities Reconcile employee timecards and enter data into computer-based system.
Have a working knowledge of the company Employee Handbook and be able to answer general questions from employees.
Ensure effective communication to and from employees and Corporate functional groups.
May assist with general recruiting functions.
Assist in on-boarding, orientation and off-boarding of Branch employees.
Assist with annual healthcare open enrollment.
Review and process employee status change paperwork to ensure complete, accurate, and compliant information.
Review and process payroll variances, including missed pay, additional pay, or pay correction requests.
Ensure accuracy of I-9 documents and active and inactive records are kept in compliance of federal regulations.
Review and submit incident reports into online system.
All other duties as assigned.

Benefits

The opportunity to enroll in a variety of healthcare benefit programs, including medical, dental, and vision plan options; flexible spending accounts; retirement savings plans; term life/ad&d; and a number of supplemental insurances
Company Provided Life/AD&D
Employee Assistance Program
7 Paid Holidays
3 Days Paid Bereavement
5 Days Paid Jury Duty
Employee Equity Program
Paid Time Off Starting at 2 weeks per year
Sick Pay in accordance with applicable state or local ordinance
On-Demand Pay Through A Partnership with DailyPay
Referral Bonuses Programs
Gym Membership and Mobile Carrier Discounts
Education Assistance
Best-in-Class Learning Management System
Career Advancement Opportunities