Branch Administrative Assistant

Fairway Independent Mortgage Corporation • Loveland, CO

2d • Onsite

About The Position

We are looking for a proactive, detail-oriented Administrative Assistant to serve as the organizational backbone of our branch. In this role, you won't just react to tasks—you’ll anticipate the needs of the department, streamline workflows, and ensure our team has everything they need to succeed. From managing complex calendars to being the first point of contact for our clients, you will play a vital role in keeping our office running smoothly.

Requirements

• Experience: At least 1 year of administrative experience in a professional office setting.
• Tech Savvy: Proficiency with the MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Core Skills: Exceptional written and verbal communication, a sharp eye for detail, and the ability to juggle multiple priorities under tight deadlines.
• Professionalism: A solid understanding of business etiquette and a "customer-first" approach to service.
• Education: High School Diploma or GED required.

Responsibilities

• Operational Support: Provide high-level administrative assistance to the branch, proactively identifying and resolving departmental needs before they become hurdles.
• Communication Hub: Manage inbound and outbound correspondence via email and phone with a professional and helpful demeanor.
• Office Management: Oversee essential office services including data management, report preparation, document creation, and supply inventory.
• Logistics & Scheduling: Mastermind a busy calendar of events, meetings, and conferences, including coordinating travel arrangements and accommodations.
• Meeting Coordination: Attend key meetings to capture minutes, summarize action items, and distribute updates to the team.
• Content Creation: Draft and format professional memoranda, letters, bulletins, news releases, and statistical charts.
• Project Participation: Contribute to and manage various branch projects, ensuring deadlines are met and goals are achieved.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED