Branch Administrative Assistant - Part Time

Helget Gas Products•Bensenville, IL

15h

About The Position

JOIN HELGET GAS PRODUCTS AS A BRANCH ADMINISTRATIVE ASSISTANT! Are you ready to be an essential part of our team? As a Branch Administrative Assistant at Helget Gas Products, you will support daily operations at the branch level, ensuring everything runs smoothly and efficiently. Reporting directly to the Branch Manager, your proactive and flexible approach will be key to our success. Your Role: Your day will start with gathering, reviewing, and submitting morning DOT paperwork. You'll sort and prepare billing documents for manager review and compile compliance paperwork for quality control. Filing daily DOT, truck, and compliance paperwork will be part of your routine. Every two weeks, you'll handle hydrotesting paperwork and prepare a hydrotest report for branch-owned cylinder transactions. In office management, you'll oversee the office supply inventory, prepare purchase orders, coordinate with vendors for bulk orders, and arrange shipping through third-party vendors. In financial and payroll support, you'll assist branch personnel with expense reports, verify payroll systems, and input payroll adjustments. For travel coordination, you'll manage the branch PTO and travel board and book travel arrangements for branch personnel. You'll also maintain compliance files, update weekly helium reports, and collaborate with corporate inventory departments on monthly cycle counts. Special projects and ad hoc reports requested by branch managers will also fall under your responsibilities. What We Seek: Proven experience as an administrative assistant or in a relevant administrative role. Strong organizational skills with the ability to prioritize tasks and manage time effectively. Attention to detail and problem-solving skills. Proficiency in MS Office, particularly Excel and Word. Excellent written and verbal communication skills. Ability to work independently with minimal supervision. Knowledge of DOT regulations and compliance procedures (preferred). Experience with payroll systems and financial documentation (preferred). High school diploma or equivalent; additional qualifications in Office Administration are a plus. Why Helget Gas? At Helget Gas Products, you'll be part of a dedicated team committed to excellence. We value integrity, teamwork, and continuous improvement, providing a supportive work environment where you can thrive. Our competitive compensation and comprehensive benefits package make Helget Gas a great place to build your career.

Requirements

Proven experience as an administrative assistant or in a relevant administrative role
Strong organizational skills with the ability to prioritize tasks and manage time effectively
Attention to detail and problem-solving skills
Proficiency in MS Office, particularly Excel and Word
Excellent written and verbal communication skills
Ability to work independently with minimal supervision
High school diploma or equivalent; additional qualifications in Office Administration are a plus