Bookkeeper
About The Position
The Bookkeeper handles daily bookkeeping responsibilities and acts as liaison between the Waukesha Corps and Divisional Headquarters pertaining to financial record keeping. About the role: Perform basic accounting functions, including making deposits and maintaining petty cash. Process invoices, vouchers, purchase orders, requisitions, check requests, and checks for accounts payable. Maintain Corps credit cards and mileage logs. Assist with opening and sorting incoming mail. Facilitate prompt communication with vendors, staff, and DHQ Regional Bookkeeping. Assist with onsite internal and external auditing needs when necessary. Provide direct finance and reporting support to Corps Officers, including timely communication on financial items requiring leadership awareness and follow-through. Serve as the primary point of responsibility for finance- and operations-related support for major fundraising campaigns and large events, including organizing the financial processing of funds received (cash, checks, and other payments as applicable), preparing deposits, completing reconciliations, and providing summary reporting; this includes seasonal and Christmas fundraising collections. Support Corps-wide and community-related financial reporting needs as requested by Corps Officers, ensuring financial information is accurate, organized, and available for operational and fundraising accountability. Provide finance support for grant-related tracking and reporting as directed by Corps Officers, including maintaining documentation needed for grant compliance and financial reporting.
Requirements
- High school diploma or equivalent
- Two years progressively responsible experience working in general office with accounting and bookkeeping responsibilities
- OR Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
- Valid Wisconsin Driver’s License with clearance to drive from TSA insurance preferred.
Responsibilities
- Perform basic accounting functions, including making deposits and maintaining petty cash.
- Process invoices, vouchers, purchase orders, requisitions, check requests, and checks for accounts payable.
- Maintain Corps credit cards and mileage logs.
- Assist with opening and sorting incoming mail.
- Facilitate prompt communication with vendors, staff, and DHQ Regional Bookkeeping.
- Assist with onsite internal and external auditing needs when necessary.
- Provide direct finance and reporting support to Corps Officers, including timely communication on financial items requiring leadership awareness and follow-through.
- Serve as the primary point of responsibility for finance- and operations-related support for major fundraising campaigns and large events, including organizing the financial processing of funds received (cash, checks, and other payments as applicable), preparing deposits, completing reconciliations, and providing summary reporting; this includes seasonal and Christmas fundraising collections.
- Support Corps-wide and community-related financial reporting needs as requested by Corps Officers, ensuring financial information is accurate, organized, and available for operational and fundraising accountability.
- Provide finance support for grant-related tracking and reporting as directed by Corps Officers, including maintaining documentation needed for grant compliance and financial reporting.
Benefits
- Competitive Salary
- Flexible schedules and a casual dress environment
- Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
- Tuition reimbursement
- Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life
- Part-time employees with a regular work schedule of 20-29 hours per week are eligible for voluntary life benefits, prorated holiday pay and prorated paid time off.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
