Bookkeeper

Roman Catholic Bishop of San Diego • San Diego, CA

1d • $25 • Onsite

About The Position

Under the direction of the Pastor and Office Manager, the bookkeeper is responsible for performing a variety of bookkeeping and accounting duties for the parish, Pre-school and their organizations.

Requirements

• Bachelor’s degree in business or public administration or equivalent experience
• Minimum of 3 years of experience in a business and financial environment
• Must have a working knowledge of and a strong commitment to the mission of the Diocese of San Diego and the Catholic Church
• Willingness to adapt with the particular bookkeeping methods of the Diocese of San Diego
• Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
• Strong organizational and time management skills; be a self-starter who is proactive and able to perform multiple tasks simultaneously and work with a sense of urgency
• Ability to exercise courtesy to fellow employees, parishioners and the general public
• Ability to maintain confidentiality
• Ability to receive direction and be open to suggestions
• Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend work may be required
• Working knowledge of computer software applications such as Microsoft Office (Word, Excel, Access, Outlook, etc.), QuickBooks and ParishSoft Church Management Software
• Professional bearing; clean and neat personal appearance
• Ability to successfully pass a background check as required by the Diocese of San Diego
• Ability to function well in both an office setting and the church environment
• Able to field phone calls and answer the door in a friendly and helpful manner. While this is not the focus of the job, there will be plenty of moments throughout the workday when attentiveness to the parishioner’s needs is necessary
• Not eligible for offsite/remote work
• Functions according to the policies of Sacred Heart of Ocean Beach’s Church Personnel Policies and applicable canon/civil law

Responsibilities

• Performs at the parish level in support of the parish and the diocese’s spiritual and pastoral mission; performs as both a spiritual and administrative leader in the parish
• Sets an example for employees by personal adherence to and compliance with personnel policies and procedures and by personal adherence to Catholic Doctrine and Catholic principles of morality
• Facilitate the weekly collection process, including making sure those involved in the process are aware of and follow the Diocesan Cash Handling Guidelines
• Prepare and submit information as required by the Diocesan Finance Office
• Pay bills, make bank deposits and process credit card payments
• Record accounts payable, accounts receivable and cash receipts
• Process vendor payments and maintain vendor files
• Maintain financial records and archives, including donor records and the Diocesan Annual Catholic Appeal
• Maintains the Online Giving system
• Maintains the school tuition and incidental billing system
• Perform year-end activities including 1099-Misc, donor acknowledgement and Sales and Use tax preparation and filing
• Perform payroll processing including timecard maintenance—initially including a transition to from paper to online processing
• Perform bank statement and balance sheet account reconciliations in a timely manner
• Prepare Financial Reports each month for the Finance Council meetings
• Record diocesan auto debits and other electronic transactions in a timely manner
• Reconcile all bank accounts each month in a timely manner
• Monitor parish activities for compliance with applicable Canon Law and local state and federal statutes
• Manages parishioner reimbursement procedures
• Ensure timely preparation of donor acknowledgements
• Implement a system of controls as necessary, to prevent irregularities or fraudulent activity and to safeguard parish funds and other assets
• Responsible for Property Taxes and all Diocese of San Diego Reports through the year, and to submit them on time
• Ensure existence of verifiable audit trail for all financial transactions
• Attend all parish staff meetings
• Perform other duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level