Bookkeeper V-Accounts Payable Lead

Yakama Nation Tribal School•Toppenish, WA

39d•$18 - $21

About The Position

This position provides Lead Direction process for YKFP Fisheries Accounts Payable Lead. Assists and trains A/P Bookkeeper III with D365 Finance System to process requisitions for obligation and process Purchase Orders for final payment to vendors, subcontractors for services or construction. Maintains vendor files in Obligation and Closed/Paid files cabinet. Examples of Work Performed: Ensures the policies and procedures are met and adhere to YN Tribe and funding agency policies while functioning with accuracy and timelines. Responsible for ensuring all A/P invoices and obligations are processed by YKFP A/P Department. Responsible for ensuring monthly obligations are prepared and emailed timely to YKFP staff. Includes reviewing requisition requests, assure Grant & Contract Accountant has assigned proper code to obligate and process final payments to vendors. Monitors and adjusts accounting codes and dollar amounts as needed. Process payables for sub-contractors for services or construction. Date stamping and routing of incoming invoices, billings, and statements. Oversees the receipt, audits order per invoices makes adjustments in prices, shipping and or cancellations as needed and assure it is noted on original document. Obtains authorization from appropriate staff to pay invoices received. Prepares and input invoices for final payment. This includes YKFP/FRM "big bills" a large volume of receipts from vendor(s) with breakdown by fund/department/main/activity codes. Reconciles vendor statements on a monthly basis for accurate payment. Assures no duplicate payments. Requests refunds when required. Maintains alpha vendor files by Obligation (pending order) and Payment (received order). Update add/deletes and changes of vendor addresses. Assures all records are current and correct. Assures all files are in proper Fiscal Year, scanned to share drive and placed in Columbia Binders at the end of the Fiscal Year period stored for the record. Provides lead direction to accounts payable bookkeeper III regarding computer input and official accounts payable processing procedures. Maintains a bi-monthly file on Accounts Payable Aging List as a matter of record. Responds to inquiries or complaints from vendors or employees regarding accounts payable processing. Composes email correspondence for response to vendor on orders or as needed by supervisor.

Requirements

Knowledge of Accounts Payable processing.
Knowledge of basic bookkeeping practices and procedures.
Skilled in D365 Finance System.
Strong analytical and time management skills.
Well planned, organized with keen attention to detail.
Strong interpersonal and communication skills to interact with employees, superiors and vendors.
Skilled in operating general office machines.
Ability to assist staff with establishing new vendors, tax exemption status and credit application.
Ability to attend to detail and follow tasks through completion
Ability to work effectively under pressure
Ability to maintain confidentiality.
High school diploma or GED equivalent
5 + years with YN process of Accounts Payable
5 years experience with D365 finance system
Required to pass a pre-employment drug test.
Must be able to pass a background check.
Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving Permit.

Responsibilities

Ensures the policies and procedures are met and adhere to YN Tribe and funding agency policies while functioning with accuracy and timelines.
Responsible for ensuring all A/P invoices and obligations are processed by YKFP A/P Department.
Responsible for ensuring monthly obligations are prepared and emailed timely to YKFP staff.
Includes reviewing requisition requests, assure Grant & Contract Accountant has assigned proper code to obligate and process final payments to vendors.
Monitors and adjusts accounting codes and dollar amounts as needed.
Process payables for sub-contractors for services or construction.
Date stamping and routing of incoming invoices, billings, and statements.
Oversees the receipt, audits order per invoices makes adjustments in prices, shipping and or cancellations as needed and assure it is noted on original document.
Obtains authorization from appropriate staff to pay invoices received.
Prepares and input invoices for final payment. This includes YKFP/FRM "big bills" a large volume of receipts from vendor(s) with breakdown by fund/department/main/activity codes.
Reconciles vendor statements on a monthly basis for accurate payment.
Assures no duplicate payments.
Requests refunds when required.
Maintains alpha vendor files by Obligation (pending order) and Payment (received order).
Update add/deletes and changes of vendor addresses.
Assures all records are current and correct.
Assures all files are in proper Fiscal Year, scanned to share drive and placed in Columbia Binders at the end of the Fiscal Year period stored for the record.
Provides lead direction to accounts payable bookkeeper III regarding computer input and official accounts payable processing procedures.
Maintains a bi-monthly file on Accounts Payable Aging List as a matter of record.
Responds to inquiries or complaints from vendors or employees regarding accounts payable processing.
Composes email correspondence for response to vendor on orders or as needed by supervisor.