Accounts Payable Lead

Leoterra Development•Kernersville, NC

About The Position

Reporting to the Controller and Director of Finance and Accounting, this position is responsible for assisting in the development and execution of general accounts payable duties for each of the LeoTerra entities. Duties include but are not limited to: Manage the entire AP process including the following: Principal contact for all vendors regarding AP inquiries Vendor statement reconciliations W9/COI processing Overseeing the processing and routing of invoices in Sage Paperless and Sage 300 CRE Processing A/P checks, ACH payments, and credit card payments for vendors Distributing invoice copies to finance staff and other relevant departments (PMs) Analyzing and reconciling retainage and accounts payable ledgers Overseeing one A/P Clerk/Admin and delegating/reviewing tasks as needed Training / onboarding new project managers with respect to Sage Paperless invoice routing and approval Monitor company A/P inboxes and communicate with vendors Ensure that Sage Paperless reflects up to date project management assignments Work with project accounting on vendor lien waiver administration and tracking for monthly customer billings Produce monthly A/P reports for management and produce ad hoc A/P reports for various purposes Work with Controller, Director of Finance, and CFO on weekly A/P runs for all businesses Ensure vendor payments are recorded in Sage 300 accurately on a timely basis Ensure that new vendors are setup properly with all required documentation Assisting with trade credit applications/renewals for external vendors

Requirements

Minimum of 3-5 years of experience in Accounts Payable
Direct experience working with Sage Construction
Excellent interpersonal and communication skills
Ability to work in fast paced environment with firm deadlines
Ability to multi-task and prioritize effectively
Effective time management skills
Detail oriented and able to work independently
Integrity, credibility, and commitment to company vision

Responsibilities

Manage the entire AP process
Principal contact for all vendors regarding AP inquiries
Vendor statement reconciliations
W9/COI processing
Overseeing the processing and routing of invoices in Sage Paperless and Sage 300 CRE
Processing A/P checks, ACH payments, and credit card payments for vendors
Distributing invoice copies to finance staff and other relevant departments (PMs)
Analyzing and reconciling retainage and accounts payable ledgers
Overseeing one A/P Clerk/Admin and delegating/reviewing tasks as needed
Training / onboarding new project managers with respect to Sage Paperless invoice routing and approval
Monitor company A/P inboxes and communicate with vendors
Ensure that Sage Paperless reflects up to date project management assignments
Work with project accounting on vendor lien waiver administration and tracking for monthly customer billings
Produce monthly A/P reports for management and produce ad hoc A/P reports for various purposes
Work with Controller, Director of Finance, and CFO on weekly A/P runs for all businesses
Ensure vendor payments are recorded in Sage 300 accurately on a timely basis
Ensure that new vendors are setup properly with all required documentation
Assisting with trade credit applications/renewals for external vendors