Board Liaison & Executive Assistant

KEMBA Financial Credit Union•Columbus, OH

2d•Hybrid

About The Position

The Board Liaison is responsible for coordinating all organizational activities that relate to KEMBA Financial Credit Unions Board of Directors. The Board Liaison provides vital governance, and administrative guidance and support to the President/CEO, Board of Directors, Board Committees, Associate Directors, and the Executive Team. The Board Liaison administratively supports these teams in their governance and leadership responsibilities, constructive partnerships and collaborations, exchange of communications and information, and tracks their continuing education and development initiatives. The Board Liaison also serves as the recording secretary for the Board of Directors and Board Committee meetings.

Requirements

Associates degree in Business Administration or related field or equivalent work experience
At least 7-year experience in board governance or executive level administrative role
Advanced knowledge of Microsoft Office software, including Word, Excel, Power Point and Outlook
Ability to work well independently, or as part of a team
Expert-level written and verbal communication skills
Strong decision-making capability and proactive problem-solving approach
Exceptional organizational skills with ability to prioritize multiple tasks and maintain attention to detail
Highly resourceful team player with ability to work independently
Strong interpersonal skills and ability to build relationships with stakeholders at all levels
Emotional maturity and adaptability to competing demands
Proven ability to handle confidential information with discretion
Ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward-thinking mindset with ability to identify opportunities and propose solutions

Responsibilities

Facilitates strong relationships among Board Chair, President/CEO, Board of Directors, Committees, Associate Directors, and Executive Team
Ensures Board Committee work aligns with charters, duties, and responsibilities
Attends Board and Committee meetings; drafts and maintains meeting minutes
Coordinates and tracks continuing education credits for Board Members, Associate Directors, and Executive Team; supports leadership development goals
Assists with onboarding new Board Members and Associate Directors; prepares orientation materials and coordinates educational sessions
Maintains relationships with third-party education providers; promotes courses and events
Supports governance assessments, board surveys, and succession planning
Prepares and distributes agendas and meeting materials; manages calendars and logistics for on-site and remote meetings, strategic planning sessions, and annual membership meetings
Tracks and reports progress on annual and periodic governance tasks
Compiles Committee reports; ensures compliance with Committee charters
Manages electronic record storage and board portal content; maintains user credentials
Coordinates educational events, conference registrations, travel, lodging, and meals for Board Members
Provides administrative support to Board Chair, President/CEO, and Board Officials, including guidance on Articles, Code of Regulations, and Board Policies; ensures compliance with laws
Acts as Recording Secretary for closed sessions; maintains confidential records per retention schedules
Serves as liaison to Committees; provides resources, supports strategic goals, and aligns efforts with Board objectives
Builds and maintains relationships with external advisors; manages special projects for Board Chair and President/CEO
Prioritizes competing needs; handles matters proactively and ensures timely completion of projects
Maintains discretion and confidentiality in all Board and Executive interactions
Performs all duties in a manner that is fully compliant with applicable industry regulations as well as KEMBA policy and procedures
Develops an understanding of Credit Union history, philosophy, organization, policies, and operational procedures
On a self-direct basis, continues to improve individual level of competency through training and certification on established educational programs
Relates to others beyond giving and receiving instructions: Communicates with coworkers or peers without exhibiting behavioral extremes
Performs work activities requiring negotiating, instructing, supervising, persuading, or speaking with others
Responds appropriately to criticism from a supervisor
Performs other duties as required by management