Billing & Vendor Specialist

Talent Acquisition Team, May Institute • Randolph, MA

8d

About The Position

May Institute is looking for a detail-driven Billing & Vendor Specialist to ensure accurate client billing and timely vendor payments across our school and residential programs. This role is key to keeping our financial operations organized, compliant, and running smoothly behind the scenes.
If you’re someone who loves clean data, catching discrepancies, and being the person who keeps things on track — you’ll thrive here.

Requirements

• Associate’s degree
• 3+ years of billing or accounts receivable experience
• Knowledge of general accounting principles
• Experience with billing systems/ERP software
• Strong Excel, Word, and Outlook skills
• High attention to detail and strong organization
• Ability to work independently and as part of a team

Nice To Haves

• Bachelor’s degree
• Experience in education, healthcare, or human services billing

Responsibilities

• Enter and reconcile billing data from activity logs
• Prepare adjusted billing for enrollments and discharges
• Run billing accuracy reports (days, rates, services)
• Prepare 1:1 staffing invoices for school districts and state agencies
• Track residential attendance and bed usage data
• Process vendor invoices and enter batches into the ERP system
• Reconcile vendor accounts and resolve discrepancies
• Coordinate approvals and ensure timely payments
• Partner with Accounts Receivable and Accounts Payable teams
• Maintain compliant documentation and protect confidential information

Benefits

• Pay: $25/hour ($52,000 annually)
• Purpose: Your work directly supports services for individuals and families
• Growth: Career development in a mission-driven organization
• Culture: Collaborative, supportive team environment
• Benefits: Competitive compensation and comprehensive benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees