Vendor Management Specialist
About The Position
Works under the supervision of the Finance Contract Administrator to assist in all aspects of vendor onboarding, performance monitoring, compliance tracking, and relationship management. Assists with ensuring all required documentation (W-9s) is complete and compliant for the new vendor onboarding. Ensures data accuracy and integrity by assisting with maintain updated vendor records in the procurement systems (e.g., Oracle, SAP). Collaborates with the procurement, legal, and risk management teams to enforce vendor-related policies. Serves as a point of contact for vendor inquiries, resolving issues or escalating as appropriate. Assist with monitoring vendor compliance with contract terms, insurance requirements, and regulatory standards.Negotiates contracts, pricing, and service agreements to maximize value and mitigate risks. Provides assistance with tracking vendor expiration dates (e.g., COI renewals, licenses) and notifying departments and vendors of upcoming deadlines. Conducts regular vendor assessments and audits to ensure compliance with organizational policies and regulatory requirements. Identifies and resolve issues related to vendor performance, service quality, or delivery.Support continuous improvement initiatives by recommending process enhancements in vendor management.
Responsibilities
- Assist in vendor onboarding
- Performance monitoring
- Compliance tracking
- Relationship management
- Ensuring required documentation (W-9s) is complete and compliant
- Maintain updated vendor records in the procurement systems (e.g., Oracle, SAP)
- Collaborate with the procurement, legal, and risk management teams to enforce vendor-related policies
- Serve as a point of contact for vendor inquiries, resolving issues or escalating as appropriate
- Assist with monitoring vendor compliance with contract terms, insurance requirements, and regulatory standards
- Negotiate contracts, pricing, and service agreements to maximize value and mitigate risks
- Provide assistance with tracking vendor expiration dates (e.g., COI renewals, licenses) and notifying departments and vendors of upcoming deadlines
- Conduct regular vendor assessments and audits to ensure compliance with organizational policies and regulatory requirements
- Identify and resolve issues related to vendor performance, service quality, or delivery
- Support continuous improvement initiatives by recommending process enhancements in vendor management
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
