Billing Supervisor

VERITEXT LLC•Atlanta, GA

4h•Hybrid

About The Position

At Veritext, we focus on the details – so legal teams can focus on the case. Veritext encourages qualified applicants to apply for this opportunity, regardless of their location. This role can be remote or hybrid (depending on business needs) About the role: Our clients count on us to make the legal process seamless and efficient from scheduling court reporters and legal videographers to ensuring transcripts are delivered on time and flawlessly accurate. As a Billing Supervisor (Southeast Region), you are responsible for maximizing company profitability by creating accurate, timely invoices and adhering to subcontractor rates.

Requirements

3+ years of related experience
Proficiency in MS Office required
Proficiency in relevant financial software packages and applications
Must possess excellent written and verbal communication skills
Customer service oriented with strong interpersonal skills
Dedicated professional with the ability to respond to requests promptly and accurately
Must be detail oriented, organized and be able to multi-task
Proactive and motivated with strong problem solving and follow up skills
Must possess excellent management skills with the proven ability to lead a team

Responsibilities

Adhere to all financial policies including COD, Bad Debt, Direct Costs, etc.
Resolve all data discrepancies in Vision to ensure a timely delivery and payment of invoices
Ensure that all necessary information is captured on invoices i.e. insurance claim information, special notes, etc.
Process payment for vendors, reporters and all 1099s for all services performed in accordance with job specifications and negotiated subcontractor rates
Produce client invoices accurately and in accordance with all Standing Orders, Vision notes and client specifications ensuring that all necessary information is included on invoice and delivered to the client/designated recipient on a timely basis
Quality control Veritext generated invoices line-by-line to ensure accurate codes and rates are applied to maximize billing and profitability
Question and resolve anomalies between Vision data and subcontractor invoices related to services, copies, rates, etc.
Understand financial implications of vendor assignments as it relates to specific jobs and escalate to management when questions arise, low GP or another oddity
Analyze client billing rates as necessary (i.e. upon client feedback or complaints) and make recommendations for changes to management
Perform e-billing functions, to include but not limited to upload invoices, perform necessary follow-up, etc.
Apply invoice credits and rebill as needed
Research any vendor pay statement inquiries and address accordingly
Generate, modify and authorize final vendor pay
Enter special client/case/contact rates into Vision to ensure accurate invoicing
Enter special vendor rates into Vision to ensure accurate payment for services
Analyze and discuss monthly revenue/COGS performance
Analyze data using all relevant tools and present solutions and ideas (i.e. billing reports)
Maximize revenue and gross profit by analyzing invoices, trends, product/services, etc

Benefits

Competitive compensation and total rewards package
Comprehensive medical, dental and vision insurance
Paid Time Off to rest, relax and pursue special interests outside of work (8 paid holidays, 4 personal days, vacation, sick and discretionary time)
Robust suite of mental health benefits with little to no fee for you (and your household members) to support overall mental wellbeing and provide sufficient access to high quality support from board-certified psychiatrists and licensed psychologists/therapists (app based, virtual counseling, daily emails, live and on-demand content, and more)
Matched 401(k) to help you save for your future
Pet insurance to help your pet(s) live a long and happy life
Flexible Spending Accounts (healthcare, dependent care, transit & parking)
Company-paid life insurance as well as short-term and long-term disability insurance
Learning and development opportunities to advance both personally and professionally
Veritext Summer Camp – a fun-filled culture building and learning experience
Generous employee referral program, tuition reimbursement program, employee contests, social opportunities and more!