Billing Specialist

Aston Carter•Anaheim, CA

18d•$33 - $38•Onsite

About The Position

We are seeking a skilled and detail-oriented Billing Specialist to join our team. The ideal candidate will have a strong background in Accounts Receivable and Contract Billing, particularly within the construction or related industries. This role involves preparing and processing contract billing for projects, ensuring compliance with contract terms and maintaining accurate accounts receivable records.

Requirements

2+ years of experience in Accounts Receivable and Contract Billing, with a strong background in SOV billing and AIA formats.
Industry experience in HVAC, construction, mechanical or general contracting.
Proficiency in accounting/project management software such as Sage, Viewpoint, QuickBooks, Procore, or similar.
Excellent organizational skills, attention to detail, and ability to manage multiple deadlines.
Self-starter with the ability to work independently in a fast-paced environment.
Basic Excel skills required, with pivot tables and VLOOKUPs preferred.

Nice To Haves

Experience with reconciliations preferred.
Experience is valued over a degree, though a background in AR/Billing Specialist focused on Contract/Project Billing is beneficial.

Responsibilities

Prepare and process contract billing for projects.
Prepare billing using Schedule of Values (SOV) and AIA G702/G703 applications for payment.
Create and maintain billing schedules, milestones, and project-specific invoicing structures.
Coordinate with project managers to confirm work-in-place and percentage complete for accurate monthly billing.
Generate time and materials invoices, fixed-price billings, and retainage tracking.
Maintain accurate AR records, including reconciliations and aging reports.
Follow up on outstanding invoices and maintain communication with clients to resolve billing or payment issues.
Track and process lien waivers, compliance documents, and other billing requirements.
Assist with monthly close processes related to accounts receivable and project billing.
Ensure compliance with contract terms, insurance requirements, and project-specific documentation.
Work closely with internal teams to streamline billing and collections processes.
Lead and develop a team of three AR specialists, providing guidance and support.