Billing Specialist
About The Position
What you’ll do as a Billing Specialist Ensures customer payment terms are correct and monitors aging of invoices; making collection calls as necessary Works closely with internal stakeholders and customers on collections Maintains files, update and track collections status and comments Generates billing for Fixed Price, Time & Materials and Cost-Plus Fee contracts Reconciles billing to monthly project summaries to ensure billing accuracy and completeness Coordinate billing review and approval with program manager and billing supervisor Submit customer billing through customer portals for your own projects and others on the team Ensures processes adhere to company procedures and deadlines with accurate and timely results Collaborate with the billing team on group projects as needed Performs additional duties or special projects as needed Billing Specialist Requirements Four to five years of accounting experience or at least two years of accounting/business administration college credit hours High School Diploma Proficiency in Excel Strong oral and written communication skills necessary to interact diplomatically and tactfully with all levels of internal and external customers with the highest level of professionalism Demonstrated attention to detail Professional, reliable, willing to learn and take initiative Ability to handle multiple tasks and meet deadlines Billing Specialist Preferences Bachelor's degree in accounting or a related field Prior work experience in a government contracting environment, billing cost reimbursable contracts, time and materials and fixed price Deltek Costpoint billing experience Experience with State Department of Transportation, Federal Highways, and Department of Defense contracts Experience using Wide Area Workflow for government billing Prior experience working collections and communicating with customers HYBRID WORK NOTICE: This position is available for hybrid work consideration at any of our division offices. Preference will be given to those near the Albuquerque office. Applied Research Associates, Inc. Company Information: Applied Research Associates, Inc. is a 100% employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. We invite you to visit our website [https://www.ara.com/] to learn more about who we are [https://www.ara.com/who-we-are/], what we do [https://www.ara.com/what-we-do/], the excellent careers [https://www.ara.com/careers/] and benefits [https://www.ara.com/benefits/] we offer and explore some of our featured offices [https://www.ara.com/featured-offices/].
Requirements
- Four to five years of accounting experience or at least two years of accounting/business administration college credit hours
- High School Diploma
- Proficiency in Excel
- Strong oral and written communication skills necessary to interact diplomatically and tactfully with all levels of internal and external customers with the highest level of professionalism
- Demonstrated attention to detail
- Professional, reliable, willing to learn and take initiative
- Ability to handle multiple tasks and meet deadlines
Nice To Haves
- Bachelor's degree in accounting or a related field
- Prior work experience in a government contracting environment, billing cost reimbursable contracts, time and materials and fixed price
- Deltek Costpoint billing experience
- Experience with State Department of Transportation, Federal Highways, and Department of Defense contracts
- Experience using Wide Area Workflow for government billing
- Prior experience working collections and communicating with customers
Responsibilities
- Ensures customer payment terms are correct and monitors aging of invoices; making collection calls as necessary
- Works closely with internal stakeholders and customers on collections
- Maintains files, update and track collections status and comments
- Generates billing for Fixed Price, Time & Materials and Cost-Plus Fee contracts
- Reconciles billing to monthly project summaries to ensure billing accuracy and completeness
- Coordinate billing review and approval with program manager and billing supervisor
- Submit customer billing through customer portals for your own projects and others on the team
- Ensures processes adhere to company procedures and deadlines with accurate and timely results
- Collaborate with the billing team on group projects as needed
- Performs additional duties or special projects as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
