Billing Specialist

The Vomela Companies•Saint Paul, MN

25d

About The Position

At The Vomela Companies our greatest asset is our people. As a full-service visual communications company, we are looking for creative and intellectual thinkers that work with our customers to create compelling brand solutions and foster meaningful connections. And while you're focused on creating big things for global and local brands, we will help you build a career you can be passionate about. Apply now to find your place at Vomela. Job Summary This position’s key responsibilities are in support of the Vomela Corporate finance function across multiple systems; Major objectives include direct transactional support of customer invoicing, reviewing inputs for accuracy, and communicating invoice documents back to our customers via their chosen remittance methods.

Requirements

Associate’s degree in Accounting or Finance, or equivalent experience
Two years of experience in billing preferred
Intermediate experience in Microsoft Office Suite
Ability to use third party software (Portal’s)
High attention to detail with the ability to work independently
Ability to use logic and reasoning to identify alternative solutions and approaches for problem solving and decision making
Time management skills with the ability to manage multiple priorities and meet deadlines
Effective verbal and written communication skills and interpersonal skills
Self-motivated, results oriented, proactive, and a high level of integrity
Team player with ability to communicate at all levels in the organization
Intermediate to Advanced experience in an ERP system

Responsibilities

Provide support to network of Vomela specialty company locations as designated, specific to the task of customer billing.
Daily Invoicing tasks in support of manufacturing operations across the entire Vomela network of locations.
Serve as a resource and point of contact for all invoicing related questions from those locations.
Provide support and data entry for customers requiring portal AP submission.
As part of invoicing workflow, provide due diligence function for all invoices prior to completion.
Correct Amounts and Customers – Ensure proper amounts per quote are carried to invoice; Proper Customer details are provided, and any PO validations have been performed.
Job Cost Exceptions: Provide top-level review of costs for a reasonably correct preliminary gross margin at point of delivery. Initiate conversations with appropriate individuals in areas of concern.
Follow up on recommendations for price adjustments for customers, where changes from quotes were noted.
Process credit memos in accordance with company approval and documentation policies.
Work with other Vomela staff in ensuring all jobs are closed out and invoiced timely and within customer specifications.
Support Accounts Payable efforts by administering vendor records, including new vendor setup, managing insurance requirements, and other AP administrative tasks as required.
Work with appropriate GL team members in administration and documentation of customer sales tax exemptions, including occasional customer contact for correct form submissions.
Other Tasks as Assigned