Billing Specialist

World Headquarters•Deerfield Beach, FL

1d•$60,000 - $65,000•Onsite

About The Position

The Learning Experience is seeking a detail-oriented Billing Specialist to support billing, collections, and accounts receivable operations for corporate childcare centers. This role is responsible for managing private pay and subsidy billing, ensuring accurate invoicing, timely collections, and compliance with agency requirements. This position partners with center leadership, families, and external agencies to resolve billing issues, reconcile accounts, and maintain accurate financial records. The ideal candidate has strong accounts receivable experience, is highly organized, and thrives in a fast-paced, multi-site environment.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred
2–3 years of experience in billing, collections, or accounts receivable
Strong understanding of billing processes, accounts receivable, and collections
Basic accounting knowledge and reconciliation experience
Strong analytical and problem-solving skills
Excellent communication skills with a customer-focused approach
High attention to detail and accuracy
Strong organizational and time management skills
Ability to work independently and manage multiple priorities

Nice To Haves

Experience in childcare, education, healthcare, or regulated environments preferred

Responsibilities

Manage billing and collections for assigned childcare centers, including private pay and agency accounts
Review attendance records and process billing in accordance with agency guidelines and company policy
Submit invoices and attendance reports to agencies accurately and on time
Monitor accounts receivable balances and follow up on outstanding payments
Process adjustments, credits, transfers, and discounts as needed
Maintain and process subsidy authorizations and agency billing requirements
Input and track agency payments within the billing system
Reconcile agency deposits and maintain accurate deposit logs
Research payment discrepancies and resolve issues with agencies and internal teams
Ensure compliance with subsidy program requirements and documentation standards
Reconcile payments to accounts receivable and identify re-bill or refund opportunities
Audit billing and collection records to ensure accuracy and compliance
Maintain organized financial documentation aligned with company and agency requirements
Support audit preparation and respond to internal and external audit requests
Prepare reports and monitor for discrepancies or unusual activity
Partner with center leadership to resolve billing questions and account adjustments
Communicate with families, agencies, and internal teams regarding billing inquiries
Build strong working relationships across field operations and corporate teams