V101- Billing & Operations Executive Assistant

Job Duck

3d • Remote

About The Position

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Join Job Duck as a Billing & Operations Executive Assistant by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You’ll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is a curious and independent team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you. • Salary Range: from $1,060 USD to $1,150 USD.

Requirements

• Minimum of 1 year of experience in an administrative assistant role.
• Advanced/native-level English skills (both written and spoken)
• Kind, collaborative, and personable
• Independent, enthusiastic, and proactive
• Curious problem-solver
• Team-oriented and client-focused
• Strong attention to detail
• Organized
• Comfortable with numbers
• Proficient in Excel/Google Sheets
• Good judgment and strong social skills
• Legal background optional

Responsibilities

• Support client onboarding processes
• Draft basic legal and administrative documents
• Manage email communications
• Track billable hours and calculate payments
• Learn and assist with paralegal tasks as needed
• Open matters in Clio CRM
• Schedule meetings and maintain calendars
• Assist with payroll and payment tracking
• Calculate referral fees for external attorneys
• Coordinate billing and prepare invoices

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed