Billing Operations Administrator
About The Position
Super Micro Computer, Inc. is seeking an energetic and detail-oriented Billing Operations Administrator to join our Accounting and Finance team. If you are an efficient, organized individual who thrives in a fast-paced environment, this may be the perfect opportunity for you. You take pride in accuracy, enjoy managing multiple priorities, and find satisfaction in meeting goals as part of a collaborative team. This is a great opportunity to join a world-class company that continues to grow year over year.
Requirements
- High school diploma with 2+ years of customer service, billing, or order processing experience; AA degree preferred.
- Strong attention to detail, accuracy, and time management skills.
- Excellent communication skills (both written and verbal) and ability to work effectively with all levels of the organization.
- Proven ability to manage multiple tasks simultaneously and meet deadlines.
- Proficiency in Microsoft Office; experience with SAP is a plus.
Responsibilities
- Process purchase orders for products and services, ensuring accuracy and compliance with internal procedures.
- Coordinate with the Sales Team to address and resolve order-related issues and collaborate closely with the AR team to minimize billing errors.
- Manage order releasing for all order types and ensure timely processing within established guidelines.
- Handle order voids and rebills per customer requests and internal corrections, maintaining proper documentation for each transaction.
- Compile and review daily credit notes and the void & rebill list for AR team reconciliation before end of day.
- Prepare and issue Proforma Invoices (PIs) to support prepayment processing, customer payments, customs clearance, and product swaps.
- Create and process Certificates of Origin (COOs) based on export invoices, ensuring proper documentation for customs clearance.
- Upload invoices to customer portals for payment and follow up as needed to support timely collection.
- Manage extended warranty billing for applicable orders, ensuring accuracy and alignment with contract terms.
- Coordinate workflow among multiple departments to maintain efficiency and accuracy in all billing operations
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Computer and Electronic Product Manufacturing
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
