Billing & Office Administrator

WEAVER CONSULTANTS GROUP•Naperville, IL

1d•$22 - $30•Onsite

About The Position

Weaver Consultants Group prides itself on our people - A talented group of engineers, scientists, support staff and administrators who are as dedicated to client service as they are to their professional or technical discipline. If you are a motivated and committed individual, please apply to join our growing team! We are looking for an experienced Office Administrator to join our team. We are looking for someone who wants to work onsite in our Naperville office.

Requirements

Associate’s or Bachelor’s Degree in Business or related field preferred
Minimum 3-5 yrs. professional experience with administrative/financial support role with professional services firm strongly preferred
Strong organizational skills
Detail oriented and proficient at both communications and financial matters
Proficiency in Adobe and Microsoft Office Suite, specifically Word, Outlook, Power Point, and Excel required
Prior experience with Enterprise resource Planning (ERP) software to process accounting transactions is required and experience with Deltek accounting software, especially Vantagepoint would be a major plus
The ability to respond to constantly changing priorities and quickly changing client needs is essential
Availability to work overtime as required

Responsibilities

Manage day-to-day office operations and provide administrative support to the technical/professional staff
Using Deltek’s Vantagepoint software, manage and complete client billing and invoice processing, including project set ups, timely entry of expense reports, timesheets, corporate credit card reports, check requests, Accounts Receivable, and Accounts Payable invoices
Help technical/professional staff prepare letters, reports, proposals and the like using Microsoft and Adobe software products and occasionally print, bind and ship hard copy reports and other deliverables
Assist with the on-boarding of new employees
Maintain communications with building management and other vendors
Maintain Subcontracts and Certificates of Insurance
Provide backup on an as-needed basis related to:
Assist in the planning and implementation of company events such as holiday parties and anniversary celebrations
Manage inventory of office and kitchen supplies on a daily basis
Greeting customers and clients in a friendly and professional manner and communicate arrival to the appropriate party
Receive incoming mail and packages and deliver to the appropriate party
Manage outgoing mail and packages
Answer/screen incoming calls with a pleasant voice and efficiently transfer calls to the appropriate party
Work as a team member and contribute as an individual in all tasks assigned
Other projects, as assigned by project managers, accounting supervisors, and HR supervisors