Billing Compliance Coordinator

Kahana & Feld Llp•Irvine, CA

10d•$25 - $30•Hybrid

About The Position

The Billing Compliance Coordinator is responsible for supporting the firm’s billing compliance process by managing communications, coordinating front-end billing review workflows, and ensuring accurate implementation of requested changes. This role plays a key part in maintaining compliance standards, supporting timely billing, and ensuring consistency across systems and processes.

Requirements

Strong organizational and time management skills
High attention to detail and accuracy
Ability to manage high-volume, deadline-driven work
Strong written communication skills
Ability to follow structured processes and workflows
Reliable follow-through and task ownership
Proficiency in Microsoft Office Suite.
Ability to learn and navigate internal systems (e.g., Aderant, billing platforms)

Nice To Haves

Experience in a law firm, legal billing, or professional services environment
Familiarity with billing or front-end review processes
Experience maintaining trackers, logs, or operational workflows

Responsibilities

Communication & Inbox Management Own and manage the Billing Compliance email inbox, ensuring all communications are reviewed and addressed timely
Review, respond to, and route billing compliance-related emails as appropriate
Ensure no communications go unanswered; track and follow up on all outstanding items
Maintain organization and visibility of all billing compliance correspondence
Escalate issues, delays, or unresolved items to the appropriate team member
Front-End Coordination & Execution Prepare and send bi-weekly front-end edit communications to attorneys and timekeepers
Track responses and ensure timely follow-up on outstanding items
Coordinate front-end workflow between Billing Compliance, attorneys, and Accounting
Maintain calendars and deadlines related to front-end review cycles
Data Entry & Implementation Enter and apply billing edits and updates based on timekeeper and attorney feedback
Ensure all changes are accurately reflected within billing systems (e.g., Aderant)
Maintain consistency between requested edits and final billing output
Tracking & Documentation Maintain logs and trackers for front-end status, outstanding edits, and completed actions
Ensure all billing changes and communications are properly documented
Maintain organized and accessible records for all billing compliance activity
Coordination & Follow-Through Track open items and ensure timely resolution across all assigned tasks
Coordinate with internal teams to ensure billing deadlines are met
Support movement of invoices through the front-end review and approval process
Process Support Follow established billing compliance workflows and procedures
Identify gaps or inconsistencies in processes and escalate as needed
Support standardization and continuous improvement of billing compliance operations