Billing Clerk

Join the IBP Team•Escondido, CA

18h•Onsite

About The Position

We are seeking a skilled and experienced Billing Clerk in construction to join our team. Key Responsibilities: Prepare and process progress billings, AIA invoices, time-and-material billings, and change orders Review contracts to ensure billing aligns with agreed terms and conditions Track job costs, retainage, lien waivers, and certified payroll as required Verify labor, materials, and subcontractor costs for billing accuracy Submit invoices to clients and follow up on payment status Assist with month-end close, accounts receivable reporting, and audit requests Coordinate with project managers regarding billing schedules and discrepancies Ensure compliance with company policies and construction industry regulations Maintain organized billing records and project documentation Preferred Qualifications: Experience as a Billing Clerk in construction Familiarity with construction billing methods (AIA, progress billing, retainage Proficiency in accounting or construction software (e.g., Sage, Procore, Viewpoint, QuickBooks Strong attention to detail and organizational skills Basic understanding of accounting principles Ability to meet deadlines in a fast-paced environment Experience working with multiple projects simultaneously Excellent knowledge of MS Office, Wor,d and Excel Strong communication skills, both written and verbal Physical demands: This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for extended periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, as well as adequate hearing and speech to communicate effectively in person and by phone. Benefits: Medical, dental, and vision coverage Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance) Company Paid Life Insurance 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching Longevity Stock Program IBP Foundation Scholarship opportunities Employee Financial Assistance Program Paid vacation and holidays Opportunities for growth and advancement OJ Insulation is part of the Installed Building Products (IBP) family of companies. Integrity, knowledge, and excellent service – These aren’t just words, they represent how OJ Insulation does business. Whatever your needs, you can trust us to offer high-quality insulation materials and service. Find your next career opportunity and join our team with OJ Insulation!

Nice To Haves

Experience as a Billing Clerk in construction
Familiarity with construction billing methods (AIA, progress billing, retainage
Proficiency in accounting or construction software (e.g., Sage, Procore, Viewpoint, QuickBooks
Strong attention to detail and organizational skills
Basic understanding of accounting principles
Ability to meet deadlines in a fast-paced environment
Experience working with multiple projects simultaneously
Excellent knowledge of MS Office, Wor,d and Excel
Strong communication skills, both written and verbal

Responsibilities

Prepare and process progress billings, AIA invoices, time-and-material billings, and change orders
Review contracts to ensure billing aligns with agreed terms and conditions
Track job costs, retainage, lien waivers, and certified payroll as required
Verify labor, materials, and subcontractor costs for billing accuracy
Submit invoices to clients and follow up on payment status
Assist with month-end close, accounts receivable reporting, and audit requests
Coordinate with project managers regarding billing schedules and discrepancies
Ensure compliance with company policies and construction industry regulations
Maintain organized billing records and project documentation

Benefits

Medical, dental, and vision coverage
Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
Company Paid Life Insurance
401(K) (Pre-Tax and Post-Tax)
Roth 401(k) with company matching
Longevity Stock Program
IBP Foundation Scholarship opportunities
Employee Financial Assistance Program
Paid vacation and holidays
Opportunities for growth and advancement