Billing Clerk

Gulf Copper & Mfg. Corp. and Sabine Surveyors Ltd.•Galveston, TX

34d•Onsite

About The Position

For over 75 years, Gulf Copper & Manufacturing has been a customer-driven leader in the marine and offshore industries, delivering unwavering quality and an uncompromising commitment to safety, integrity, and environmental protection. We specialize in repairing, refurbishing, and fabricating vital components for the oil and gas, marine transportation, refining, petrochemical, and government sectors. This position is responsible for the following: Other duties may be assigned. Assign project numbers for new entries in CRM. Monitor Customer Relationship Management (“CRM”) for project entries for accuracy, i.e., status and project start date. Open/close projects in the system and maintain project documentation including customer purchase orders, pre job budgets, etc. Set up project budgets in Jamis Prime and run the Cost Summary Report to confirm budget set up. Coordinate with other divisions for shared projects, including confirming item set-up and budgets. Assist Project Managers with ongoing project reporting, cost review and cost correction. Attend project meetings with project managers and customers as needed. Process customer billings using the Prime ERP system and Microsoft Excel to prepare billings and research billing issues. File the customer billing along with appropriate backup in SharePoint & Prime ERP system. Process revenue for month end and document revenue calculations. Communicate with billing manager / accounting managers/Project Management and others. Contact customers for collection of outstanding invoices and assist with customer questions. Attend the weekly collections meeting to update management on the status of unpaid invoices. Prepare and update Project Cash Flow forecasts. Perform other duties as assigned.

Requirements

High school education or equivalent
Five years of billing, accounting or equivalent experience required.
Computer literate, including advanced skills using Microsoft office (Word, Excel, Outlook) and experience with accounting software.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to attend meetings at various sites.
Mobility to climb up and down stairs all day, as needed.
Health, transportation, and family arrangements to attend work every weekday from 8 am to 5 pm and work on the weekends, as needed.
Strength to lift and carry materials weighing up to twenty (20) pounds.
Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours each day.
Hearing and speech to communicate in person and over the telephone.
Regular exposure to all weather conditions, especially hot, humid, and/or rainy weather, combined with regular work time indoors in environmentally controlled conditions.
Office equipment, including telephone, scanner, computer, printer.
Excellent interpersonal and communication skills.
High performance and a strong team player.
Commitment to company values.
Ability to function under pressure in a fast-paced environment.
Ability to meet deadlines.

Nice To Haves

Some college courses in business, Accounting or Finance preferred.
Billing or accounting experience in an environment that uses Job Cost Accounting preferred.

Responsibilities

Assign project numbers for new entries in CRM.
Monitor Customer Relationship Management (“CRM”) for project entries for accuracy, i.e., status and project start date.
Open/close projects in the system and maintain project documentation including customer purchase orders, pre job budgets, etc.
Set up project budgets in Jamis Prime and run the Cost Summary Report to confirm budget set up.
Coordinate with other divisions for shared projects, including confirming item set-up and budgets.
Assist Project Managers with ongoing project reporting, cost review and cost correction.
Attend project meetings with project managers and customers as needed.
Process customer billings using the Prime ERP system and Microsoft Excel to prepare billings and research billing issues. File the customer billing along with appropriate backup in SharePoint & Prime ERP system.
Process revenue for month end and document revenue calculations.
Communicate with billing manager / accounting managers/Project Management and others.
Contact customers for collection of outstanding invoices and assist with customer questions.
Attend the weekly collections meeting to update management on the status of unpaid invoices.
Prepare and update Project Cash Flow forecasts.
Perform other duties as assigned.