Part-Time Billing Clerk

GableGotwals • Tulsa, OK

6d • Onsite

About The Position

Generate, distribute, edit, and complete a high volume of billing statements using the firm’s practice management system (Elite 3E). Submit invoice, timekeeper, budget and other data files to various electronic billing portals. May also perform a variety of other accounting and bookkeeping duties. The position is part-time, up to 30 hours per week, Monday through Friday afternoon.

Requirements

• High School Diploma or GED required
• Maintain a positive, “can-do” attitude, while working in a fast-paced working environment with deadlines
• Advanced knowledge of MS Word, Excel, Outlook, and Adobe Acrobat; familiarity with Access preferred
• Ability to work with a multitude of software/web-based applications
• Strong critical thinking skills with the ability to find a solution to billing-related issues
• Strong diligence with great emphasis on accuracy, quality, and organization
• Prioritize tasks and provide support and response to requests on time
• Effectively interact and communicate with attorneys, legal assistants, and clients
• Ability to communicate clearly and concisely so recipients understand information or instruction
• Ability to research and respond to inquiries about billing issues and problems and resolve them timely
• Acknowledge and reply to e-mail or telephone requests promptly
• Able to work independently or as a team in a collaborative environment

Nice To Haves

• College level accounting classes, two years minimum of accounting/billing experience or Accounting Degree preferred
• Knowledge of electronic billing systems preferred
• Law firm experience preferred but not required
• Experience with automated systems and working with systems analyst is preferred

Responsibilities

• Understand and comply with Firm billing policies and procedures with respect to time entry standards, bill editing and generation, processing time and cost adjustments and write-offs, transferring of time from billable to non-billable, bill reallocations, bill reversal processes (which may involve reversal of receipts and rebilling in the same month)
• Responsible for electronic client billing including maintaining e-billing client database and e-billing data in accounting system, submitting e-billing LEDES files to client/e-billing portals, compiling cost backup for e-billing submission, communicating with attorneys and clients to complete required matter information, monitoring e-bill status for submission issues, and performing write-offs as needed
• Based on engagement letters or other direction, ensure proper set-ups for billing purposes (example: specified rates, formats, cost handling)
• Process a high volume of billing statements (some with complexity) to completion
• Review and edit pre-bills in response to attorney and legal assistant requests
• Apply retainer funds as directed by attorney
• Maintain familiarity of the contents of applicable accounting tools on Firm’s intranet and other related databases.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees