Billing Clerk

Catholic Charities Community Services • New York, NY

3d

About The Position

The Billing Clerk supports the Facilities and Business Services functions by processing high-volume, routine invoices and maintaining accurate billing records. This role focuses on transactional invoice processing, receipt collection, coding, filing, and basic vendor follow-up to support timely and accurate payments.

Requirements

• High School Diploma or Equivalency
• A minimum of one (1) years' relevant experience.
• Computer proficiency in MS Office. Must successfully pass Prove-It skills test in MS Word and Excel.
• Good interpersonal, organizational and time management skills; ability to work independently.
• Excellent verbal and written communication skills.
• Ability to exercise discretion and good judgment.
• Excellent time management and organizational skills and ability to multi-task and prioritize work.

Responsibilities

• Maintain and organize physical and electronic billing and invoice files, ensuring records are accurate, current, and accessible as needed.
• Process invoices for Facilities and Business Services, including but not limited to utilities, internet, telephone, copiers, snow removal, maintenance supplies, repairs, and other routine operational expenses, in accordance with established procedures.
• Route and redirect invoices to the appropriate program or department for processing.
• Collect and reconcile receipts for purchases (e.g., Amazon, Home Depot, Exxon) and request exemption memos for missing receipts in accordance with agency policy.
• Contact vendors as necessary to obtain invoices or follow up on routine billing questions.
• Support billing-related mail intake, sorting, and distribution.
• Utilize standard office equipment to support billing and administrative tasks.
• Perform general clerical and administrative support duties related to billing operations as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED