Billing and Accounts Receivable Specialist

Landscape Structures • Delano, MN

13h

About The Position

The Billing and Accounts Receivable Specialist has a key role for all divisions at Landscape Structures; Play, Water and Shade.   Key responsibilities include managing billing and credit account management processes within the organization for independent sales representatives and end customers.  This role requires attention to detail, strong organizational skills, and the ability to communicate effectively with both internal teams and clients.  Responsibilities include credit and document review, order and invoice accuracy, and payment collection.  Uses Microsoft Dynamics 365 ERP for billing and receivable functions.

Values 

 Innovation
Commitment and Passion
Integrity
Team and Relationships

Requirements

• Ability to work independently and demonstrate problem-solving skills
• Maintain strong internal & external relationship skills
• Working knowledge of Accounts Receivable and general accounting principles
• Critical negotiating & decision-making skills 
• Ability to analyze credit risk and act accordingly
• Effective written & oral communication skills
• Strong ability to multi-task & prioritize
• Fosters a culture of continuous improvement and learning
• Bachelor’s or Associate degree in accounting or business
• 3+ years of related experience 
• Systems aptitude including Microsoft Outlook and Office suite of applications

Nice To Haves

• Microsoft Dynamics 365 or other ERP system experience
• Cooperative Purchasing contracts for purchasing equipment and services
• Bid, Bond and Contract review to understand and protect against risks to Landscape Structures

Responsibilities

• Order Acknowledgement and Invoice generation: prepare and generate invoices to customers that reflect accurate pricing, discounts and terms per the customer purchase order or contract.
• Gain an understanding of Landscape Structures billing system, order types and invoicing to support accurate billing, including customer purchasing contract orders.
• Relationship Building: Cultivate and maintain strong relationships with independent sales representatives, providing support and assistance as needed to facilitate sales and revenue generation.
• Accounts Receivable Management: Monitor accounts receivable aging reports, follow up on overdue invoices, and facilitate timely payments from clients.
• Billing Discrepancy Resolution: Investigate and resolve billing discrepancies or disputes promptly and efficiently, collaborating with internal teams and customers as needed.
• Monitor and escalate potential bad debt accounts as necessary.  As required, file appropriate liens, bond and bankruptcy claims as warranted to protect the interest of Landscape Structures.
• As required, review contracts, bids and RFP’s to maintain compliance and avoid insurance or contract risks for Landscape Structures.
• Support our continuous improvement culture through improving and simplifying billing and receivables processes, reporting, and controls.
• Handle special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree