Billing and A/R Administrative Coordinator

Achievement Centers for Children•Cleveland, OH

About The Position

Achievement Centers for Children is a Cleveland, Ohio based non-profit organization that is nationally recognized for its excellence in helping children with disabilities and their families achieve and thrive. Employment with us is rewarding personally and professionally. We are actively seeking an experienced Billing & Accounts Receivable Administrative Coordinator to join our staff. We are looking for an experienced professional who can transfer skill and experience to our Billing Department. The right candidate for this position is a team player who is looking to be part of an Organization that makes a difference. Position will be moving to Westlake in 2026 Benefits/Compensation: Generous paid time off including a shut-down week during December holidays Schedule flexibility within general business hours Retirement savings 403B plan with employer contribution Excellent medical, dental and vision benefits Flexible spending account Employee Assistance Program

Requirements

HS Diploma required, Associates degree in Accounting or a related field preferred
3-4 years multiple pay source billing and collection experience
Quickbooks, Excel, Outlook, Microsoft software experience
Self-starter with ability to multi-task and excel in fast paced environment
Efficient, highly organized and detail oriented
Ability to prioritize and balance work load, work independently and as part of a team
Must demonstrate and respect confidentiality

Nice To Haves

Associates degree in Accounting or a related field

Responsibilities

Assists with questions regarding eligibility criteria, program costs and registration process
Discusses payment arrangements and subsidy options with families and coordinates with Support Administrators (SA) and other funding sources to obtain funding
Creates invoices and submits to outside funding sources and families.
Completes attendance verification for all programs and reconciles databases with billings.
Utilizes the Department of Developmental Disabilities (DODD) system to bill all services funded by waivers.
Ensures all documentation sheets include required elements according to DODD rules.
Follows up on DODD error reports.
Supports efforts to complete DODD certification renewal every 3 years.
Processes payments received, downloads backup information related to electronic payments, and posts all payment transactions in accounting software.
Monitors billings, collections, credits and check requests.
Makes collections calls and processes sending families to collections when necessary.
Conducts self-audits of assigned sample of client, staff, volunteer and billing files to ensure compliance.
Assists with formal compliance audits from outside entities.
Archives discharged client financial files and destroys archived files after seven years.