A&R Coordinator

Warner Music Group-posted 5 days ago
Full-time • Entry Level
Nashville, TN
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The Warner Chappell Music (WCM) Nashville team is a dynamic, highly collaborative environment dedicated to championing the world-class songs and dedicated songwriters of the Nashville music community. We embody a service-oriented ethos, ensuring unparalleled support for our roster and clients. The A&R Coordinator is a critical member of the team. This role will provide support the the A&R team and also serves as a key contributor to the Nashville office's external presence, actively running our social media platforms and celebrating writer achievements. The ideal candidate is a highly organized, service-oriented multi-tasker who will also assist the administration team with varied tasks, including fundamental song setup in our publishing systems.

  • Assist Designated Members of the A&R Team.
  • Assist with Onboarding Songwriters and maintaining their marketing materials & bios.
  • Coordinate events for staff and writers under direction from the Events/Camps Team.
  • Coordinate travel & bus trips for writers.
  • Book Travel & T&E Reports for A&R reps & various accounts.
  • Coordinate one or more yearly Teams w/A&R (Events/Camps, Bus, Retreat) – this would include handling budget/billbacks depending on which team you are on for that year.
  • Assist with confirming and scheduling internal writer rooms and external writing sessions.
  • Confirm all co-writes for designated A&R Reps’ rosters and ensure that all necessary details are placed recorded correctly in writer calendars.
  • Assist with booking studios for visiting WC writers .
  • Communicate with reception and security team about all visiting writers and guests.
  • Assist with writer camps, including coordinating sessions and studios.
  • Attend songwriter/artist shows in the community, both to identify potential talent to discuss with the A&R team, and to support WCM’s signed songwriters and artists.
  • Assisting A&R with Catalog organization and creating playlists.
  • Be present for all company-sponsored events to work as directed (which may include partner company events).
  • Generates writer and catalog song listings.
  • As needed, assist with office aesthetics/furnishings.
  • Assist with applications, selection, calendar, and booking for Songwriting Intern.
  • Coordinating weekly and monthly with other A&R Coordinators during office hours to always physically have someone in the building.
  • Design and/or coordinate design for eblasts/plaques/banners/social posts/ads and order plaques for #1 parties, banners for #1 songs, and/or notable writer moments.
  • Distribute writer plaques at parties/events and organize #1 banners to distribute to writers.
  • Track Mediabase and Billboard charts for WC controlled #1 songs.
  • Facilitate and act as the point person for Warner Chappell Nashville social media platforms (IG, FB, Twitter, etc) and post highlights on a day-to-day basis.
  • Maintain #1 song budget budget versus actual (plaques, special gifts, #1 parties, banners, design costs, Aircheck ads, MusicRow ads, etc.).
  • Lead delivery of e-blasts for #1 songs and notable writer events/moments.
  • Performs a number of varied A&R-related tasks in conjunction with the administration team (approximately one day weekly), which include: setting up sch A and new songs in our publishing system (Tango), securing and uploading audio files for internal creative systems (Arrow and GLS), gathering and documenting information related to weekly new releases, entering PA form information from the US Copyright office into Tango and other miscellaneous projects.
  • Minimum of two (2) years of responsible administrative experience preferably in a music publishing or related business.
  • A satisfactory equivalent of education, training and experience in related fields and/or educational subject areas, sufficient to qualify for the requirements of position.
  • Handles and safeguards confidential and proprietary information.
  • Effectively communicate internally and/or externally in a professional manner
  • Strong organization skills, high attention to detail.
  • Ability to work well on a team and in a fast-paced environment.
  • Demonstrate ability to be innovative and suggest change/improvements within scope of work.
  • Anticipates needs and creates efficient and effective strategies.
  • Self-starter, self-motivated, and takes responsibility/ownership of tasks.
  • Thinks creatively proactively, strategically and analytically.
  • Consistently takes initiative.
  • Demonstrate flexibility and adaptability to changing situations.
  • Familiarity with or prior experience using Canva
  • Familiarity with or prior experience using Google Workspace
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