Billing Administrator

Pike Corporation•Webster, TX

55d

About The Position

Position Summary: The Billing Administrator provides administrative, billing, and project support to ensure efficient operation of regional and project office functions. This position plays a key role in maintaining accurate records, supporting project teams, processing billing and job documentation, and assisting with reporting and compliance activities. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced, field-driven environment. Essential Functions: Billing & Financial Support • Prepare, process, and review project billing packets, purchase orders, and invoices for accuracy and timely submission. • Collaborate with project managers and accounting to reconcile billing discrepancies and ensure alignment with contract terms. • Track job costs, billing milestones, and retainage schedules; support monthly revenue reporting. • Maintain accurate and up-to-date records of all billing transactions, job files, and supporting documentation. Administrative & Project Support • Assist with job setup, closeout documentation, and coordination of project submittals and correspondence. • Maintain project folders, rosters, and compliance documents (insurance, W-9s, union reports, etc.). • Support onboarding and offboarding processes for project personnel; ensure required forms and approvals are submitted timely. • Prepare and distribute reports, spreadsheets, and summaries to project and operations leadership. • Coordinate with HR, Fleet, and Safety teams to support scheduling, equipment tracking, and training record maintenance. Operational Coordination • Support the day-to-day administrative needs of field leadership and project teams. • Manage incoming communications, purchase requests, and office supply orders. • Assist in developing and refining administrative processes to increase accuracy and efficiency. • Uphold confidentiality and ensure compliance with company policies and procedures. • Other duties may be assigned by supervisor.

Requirements

Associate’s degree in Business Administration, Accounting, or related field; or equivalent work experience.
2–4 years of administrative, billing, or project coordination experience (construction, utilities, or field operations preferred).
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ERP or project management systems (Oracle, Viewpoint, etc.).
Must be able to follow Company safety rules and all other Company policies.

Responsibilities

Prepare, process, and review project billing packets, purchase orders, and invoices for accuracy and timely submission.
Collaborate with project managers and accounting to reconcile billing discrepancies and ensure alignment with contract terms.
Track job costs, billing milestones, and retainage schedules; support monthly revenue reporting.
Maintain accurate and up-to-date records of all billing transactions, job files, and supporting documentation.
Assist with job setup, closeout documentation, and coordination of project submittals and correspondence.
Maintain project folders, rosters, and compliance documents (insurance, W-9s, union reports, etc.).
Support onboarding and offboarding processes for project personnel; ensure required forms and approvals are submitted timely.
Prepare and distribute reports, spreadsheets, and summaries to project and operations leadership.
Coordinate with HR, Fleet, and Safety teams to support scheduling, equipment tracking, and training record maintenance.
Support the day-to-day administrative needs of field leadership and project teams.
Manage incoming communications, purchase requests, and office supply orders.
Assist in developing and refining administrative processes to increase accuracy and efficiency.
Uphold confidentiality and ensure compliance with company policies and procedures.
Other duties may be assigned by supervisor.