Billing Administrator

Biagi Bros Transportation•Jacksonville, FL

21h•Onsite

About The Position

The Billing Administrator will perform clerical duties to assist the warehouse with billing, administrative support, data entry, and other office tasks. Key responsibilities include performing the billing function, cross-training for back-up coverage, sorting and compiling paperwork, researching missing documents, filing invoices, mailing invoices, data entry, updating productivity logs, correcting and sorting paperwork, and ordering office and janitorial supplies. The role also involves ensuring effective billing charges, coordinating payments, overseeing recordkeeping, and interacting with dispatchers and accounts receivable/payable clerks regarding billing and payment inquiries. Punctuality and regular attendance are mandatory. The position requires strong project management skills, organizational skills, attention to detail, flexibility, the ability to multi-task, and clear communication skills, both oral and written. The administrator must also handle company confidential information with discretion. The work is primarily performed in a temperature-controlled office environment with occasional travel to other company locations.

Requirements

Proficiency on computer, using MS Office (Excel, Work, and Outlook) required
Knowledge of office procedures such as maintaining files, organization and attention to detail
Active driver’s license
Ability to understand quickly the various Company business divisions and their strategic goals
Possess strong project management skills, organizational skills and attention to detail
Flexible and able to multi-task
Ability to communicate clearly and precisely, both orally and in writing
Handle company confidential information with discretion

Nice To Haves

HS diploma or equivalent work experience

Responsibilities

Perform clerical duties to assist the warehouse with billing, admin support, data entry, and other office duties
Perform the billing function and cross-train with other positions to provide back-up coverage
Sort the incoming and outgoing paperwork as needed for billing and filing
Sort and compile paperwork for biller
Research missing Bills of Lading (BOLs) and Repacking production forms
File the previous day’s invoices
Mail invoices and submit paperwork
Data entry and updating productivity logs
Filing documents and record retention
Correct and sort paperwork
Ordering office and janitorial supplies
Ensure that billing charges are effectively carried out
Coordinate payment of all charges
Oversee recordkeeping with respect to charges and payments
Interact with dispatchers, accounts receivable and payable clerks concerning billing/payment questions
Ensure proper accounting allocation of warehousing costs
Punctuality and regular attendance is mandatory
Other duties and assignments as requested by management