Billing Administrative Assistant

Thermo King•Houston, TX

33d•Onsite

About The Position

Thermo King of Houston is Now Hiring a Billing Administrative Assistant at 772 McCarty Street, Houston, TX 77029. Responsible for supplying administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision. Rely on established guidelines and/or detailed direction. Tasks will familiarize employee with the programs and policies of the company.

Requirements

Ability to perform work accurately and thoroughly.
Possessing the trait of being organized or following a systematic method of performing a task.
Ability to effectively build relationships with customers and co-workers.
Ability to communicate in writing clearly and concisely.
Ability to communicate effectively with others using the spoken word.
High School Graduate or General Education Degree (GED) and one to two years related experience.
Computer Skills: Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
Standard Office Criteria

Responsibilities

Identify and review qualified invoices for portal distribution.
Submit invoice to related client portals and confirm status.
Identify errors and upload failures and communicate issues with assigned analyst via email and updating FIS system.
Action corrected invoice accordingly when notified by internal staff.
Perform word-processing duties including typing of reports, correspondence, and memoranda.
Proofread all prepared documents for spelling and typographical errors.
Prepare and produce various routine and basic reports as assigned, following direction for format layout. Ensure reports are distributed to all required individuals.
Create basic documents, graphs, and charts for various routine and basic projects using word processing, spreadsheet and graphics software.
Receive, screen, and direct telephone calls from employees and external customers. Take telephone messages.
Answer caller questions and/or refers caller to appropriate person. Follow up with callers on information requests.
Establish and maintain Filing systems for various confidential files and records. Routinely file all documents.