Billing Administrative Assistant

O'Connell Electric Company • Victor, NY

1d • $19 - $23

About The Position

The Billing Administrative Assistant will contribute to O’Connell Electric Company’s commitment to excellence and continuous improvement while upholding the highest standards of financial management in the AR department with team management, cash applications, and customer billings.

Requirements

• Associates degree or equivalent in work experience.
• Ability to work in a fast-paced, team environment, ability to take initiative and responsibility for tasks given, strong time management skills
• Proficient in Microsoft Office Suite or related software, especially Excel
• Detail oriented, independent and self-motivated individual with strong confidentiality, responsibility, organizational, and communication skills.

Nice To Haves

• Invoicing and construction background helpful, but not required
• Timberline construction software knowledge helpful, but not required.

Responsibilities

• Generate invoices timely to meet customer expectations, which includes time and material and purchase order invoicing.
• Identify inconsistencies in billing requests
• Maintain compliance with sales tax laws and regulations.
• Provide general office support as necessary with copying, filing, mailings, and answering telephones.
• Assist Account Receivable Manager and Accounts Receivable Supervisor with various tasks as assigned
• Collaborate with the Accounts Receivable Team to ensure that the needs of the department are being met
• Assist Account Receivable Manager and Accounts Receivable Supervisor with maintenance of customer records related to invoicing and invoice payment.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees