Bilingual HR Assistant

Aston Carter•Racine, WI

16h•$41,000 - $49,000•Onsite

About The Position

The Bilingual HR Assistant supports the human resources team by assisting with recruitment, onboarding, HR administration, and front office coverage while ensuring clear communication in both English and Spanish. This role plays a key part in delivering a positive candidate and employee experience, maintaining accurate HR records, and providing professional, customer-focused support across the organization.

Requirements

High school diploma, GED, or equivalent required.
At least 1 year of administrative experience required.
Bilingual fluency in Spanish and English strongly preferred, with the ability to translate written HR documents and support verbal communication.
Experience providing administrative assistance in human resources, HR administration, or a similar office environment.
Ability to read and interpret employee policies and procedures, handbooks, and benefit information.
Ability to communicate effectively with employees at all levels of the organization, both verbally and in writing.
Ability to apply common sense understanding to carry out instructions and solve routine problems.
Customer service–oriented approach, with a professional and welcoming demeanor.
Proficiency with word processing software, spreadsheet software, database software, and Google Suite.
Experience with Microsoft Office applications.
Ability to perform accurate filing, maintain organized records, and handle clerical tasks efficiently.
Strong attention to detail and pride in accuracy.
Ability to work effectively as part of a team in a collaborative HR environment.

Nice To Haves

Experience supporting recruiting, talent acquisition, or onboarding processes.
Familiarity with HR systems and HR data entry practices.
Experience using UKG or similar HRIS/payroll systems.
Background in customer service or front desk/reception support.
Demonstrated ability to manage multiple tasks and prioritize responsibilities in a fast-paced environment.
Strong interpersonal skills with the ability to build rapport with candidates, employees, and visitors.
Interest in professional growth and development within human resources.
Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

Assist the recruiter with the full recruitment lifecycle, including sourcing and reviewing candidates, coordinating and scheduling interviews, and communicating with candidates regarding next steps.
Support new hire onboarding and orientation sessions to ensure a smooth and welcoming experience for new employees.
Prepare, organize, and maintain candidate and new hire documentation in an accurate and timely manner.
Track recruitment activity and maintain applicant records using HR systems and tools.
Provide administrative support to the HR Generalist for various HR initiatives and day-to-day activities.
Assist with employee file maintenance, including filing and updating records, and perform data entry into HR systems.
Support HR projects and audits as needed by gathering information, preparing documentation, and following established procedures.
Help answer basic HR-related questions from employees and candidates and direct inquiries to the appropriate HR team member when necessary.
Provide reception and front office coverage as needed, including greeting visitors and candidates in a professional and welcoming manner.
Answer and direct phone calls promptly and courteously, ensuring messages reach the appropriate person.
Manage front desk activities in a professional, organized, and customer-focused manner.
Translate written HR documents, forms, and communications between English and Spanish as needed.
Serve as a bilingual resource to assist employees during recruiting and onboarding processes, ensuring they understand HR information and procedures.
Support clear and accurate communication between HR and employees who prefer Spanish-language support.
Use word processing, spreadsheet, database software, and Google Suite to prepare documents, track information, and support HR operations.
Demonstrate pride in accuracy by carefully reviewing work, maintaining organized records, and following established HR processes.
Collaborate effectively with HR team members and other departments, contributing to a supportive and team-oriented work environment.