BILINGUAL ADMINISTRATIVE ASSISTANT FOR EXECUTIVE CHEF

Wine Road Vintners•Temecula, CA

5d•$24

About The Position

Bilingual communication in English and Spanish is required. The Administrative Assistant to the Executive Chef provides administrative and operational support to the Executive Chef and culinary leadership team. This role assists with scheduling, document preparation, purchasing coordination, inventory tracking, and communication between culinary, front-of-house, and other departments. The position also helps maintain compliance records, food safety documentation, and departmental files.

Requirements

Bilingual in English and Spanish.
Proficient in the use of MSWord, Excel, PowerPoint, Outlook.
Knowledge of administrative and clerical procedures and systems, such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Ability to work independently, handle multiple tasks simultaneously and manage one's own time and the time of others.
Excellent written and verbal communication skills and the ability to use discretion with regard to confidential matters.
Ability to communicate in the English language. Second language is a plus.
Ability to work flexible schedules including holidays and weekends and able to perform multiple tasks.
Ability to meet deadlines, work under pressure and work independently.
Demonstrate the ability to act in a professional manner and maintain competency in a fast-paced work environment.
Possess the ability to handle a multitude of projects simultaneously.
Maintain a professional and organized appearance of the department.

Responsibilities

Manage calendars for culinary leadership, schedule meetings, and coordinate internal communication.
Prepare, update, and organize departmental documents, reports, and training materials.
Maintain filing systems, digital records, and confidential personnel information.
Assist with onboarding paperwork, training schedules, and communication for new hires.
Coordinate with accounting regarding invoice coding and month-end reporting.
Support ordering of food, supplies, uniforms, and equipment based on kitchen needs.
Maintain inventory spreadsheets.
Update and format menus, recipe sheets, prep lists, and event documentation.
Assist with planning and administrative tasks for special events, tastings, and seasonal menu rollouts.
Communicate effectively between culinary staff, front-of-house teams, events, and other departments.
Support scheduling efforts and track employee attendance or coverage needs.
Maintain and update food safety logs, temperature records, and sanitation documentation.
Manage SDS (Safety Data Sheets), health inspection requirements, and compliance binders.
Track required certifications and assist with scheduling food handler or food safety trainings.