Bilingual Administrative Assistant

The United Solutions Group Inc. USG1 • Allentown, PA

12d • Onsite

About The Position

USG1 provides top talent and solutions to companies where we aim to make a meaningful difference and add value to their mission. Our client is a well-established small law firm in Allentown, Pennsylvania, is seeking a highly organized and self-motivated Bilingual Administrative Assistant to support our legal team in ensuring efficient office operations and effective case management. In this role, you will provide essential administrative support contributing to the smooth and effective functioning of the office.

Requirements

• Bilingual proficiency (English and Spanish) is required.
• Proficient in Microsoft Word.
• Minimum typing speed of 35 words per minute.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication and organizational skills.
• Ability to handle sensitive information with discretion and professionalism.

Nice To Haves

• Prior experience in a legal environment preferred.
• Familiarity with Clio or similar legal case management software is a plus.

Responsibilities

• Provide general administrative support to attorney(s) and enhance the overall efficiency of the office.
• Monitor and manage the daily emails, communicating urgent issues, needed responses and a daily summary to head attorney.
• Communicate professionally with clients, witnesses, and other parties involved in legal matters, both in-person and over the phone.
• File and organize legal documents and correspondence, ensuring filing accuracy and timeliness.
• Manage calendars, schedule appointments, and monitor important calendar deadlines to ensure timely responses.
• Handle incoming phone calls, direct inquiries, and maintain a professional and welcoming environment for clients and visitors.
• Maintain confidential client files and ensure compliance with legal documentation procedures.
• Assist with general office tasks, including organizing records and maintaining office supplies.

Benefits

• Direct mentorship from a renowned senior attorney with more than 40 years of experience.
• A collaborative and professional environment dedicated to client advocacy and legal excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees