Bilingual Administrative Assistant

Aston Carter•Bolingbrook, IL

4d•$24 - $25•Onsite

About The Position

-Prepare, maintain and distribute various weekly/monthly/seasonal reporting to staff and customers -Prepare and maintain job cost, productivity and gross margin reports -Assist branch with payroll, time and attendance processes, and reports -Manage the branch division’s day to day operations and general accounting and administrative activities independently -Work with the Branch, Account Manager and Field Supervisor in the execution of various office tasks and projects -Perform general accounting and administrative duties for the branch office and assist with seasonal transition -Provide quality customer service to all existing and prospective clients -Communicate and resolve client issues in accordance with company guidelines -Communicate and monitor branch deadlines -Order and maintain branch office equipment and supplies -Prepare and maintain enhancement proposals, work orders, and invoices -Assist in the contract renewal process -Maintain client data base -Participate and contribute in the company’s “lean management” principals and strategies -Performs other duties and responsibilities as requested or required

Requirements

3+ years of experience in an administrative or office manager capacity
3+ years of experience using MS Office tools
Bilingual English/Spanish
Able to work independently
Computer Skills
Attention to detail
Strong customer service skills
Strong organizational skills with the capability of multitasking
Ability to handle strong personalities
Comfortable working alone in an office for long periods of time
Comfortable with cyclical nature of business - some weeks will be crazy busy, some weeks might be very slow

Nice To Haves

Experience with billing or invoicing
Any payroll or experience (using Paycom)
Purchase Order and/or Work order experience

Responsibilities

Prepare, maintain and distribute various weekly/monthly/seasonal reporting to staff and customers
Prepare and maintain job cost, productivity and gross margin reports
Assist branch with payroll, time and attendance processes, and reports
Manage the branch division’s day to day operations and general accounting and administrative activities independently
Work with the Branch, Account Manager and Field Supervisor in the execution of various office tasks and projects
Perform general accounting and administrative duties for the branch office and assist with seasonal transition
Provide quality customer service to all existing and prospective clients
Communicate and resolve client issues in accordance with company guidelines
Communicate and monitor branch deadlines
Order and maintain branch office equipment and supplies
Prepare and maintain enhancement proposals, work orders, and invoices
Assist in the contract renewal process
Maintain client data base
Participate and contribute in the company’s “lean management” principals and strategies
Performs other duties and responsibilities as requested or required