Bid Manager

Darktrace•Charlotte, NC

About The Position

Darktrace is a global leader in AI for cybersecurity that keeps organizations ahead of the changing threat landscape every day. Founded in 2013, Darktrace provides the essential cybersecurity platform protecting nearly 10,000 organizations from unknown threats using its proprietary AI. The Darktrace Active AI Security Platform™ delivers a proactive approach to cyber resilience to secure the business across the entire digital estate – from network to cloud to email. Breakthrough innovations from our R&D teams have resulted in over 200 patent applications filed. Darktrace’s platform and services are supported by over 2,400 employees around the world. To learn more, visit http://www.darktrace.com . Job D escription : Job Title: Bid Manager Role Overview The Bid Manager will lead and coordinate the end‑to‑end bid process for software solutions, ensuring timely, high‑quality, and competitive proposals that align with company strategy and client requirements. This role requires strong project management skills, attention to detail, and the ability to collaborate across multiple teams, including Sales, Legal, Finance, Product, and Security. This is a building role; the successful candidate will be a forward‑looking and creative problem‑solver with a proven track record of establishing and maturing functions and processes.

Requirements

Education: Bachelor’s degree in Business, Marketing, or a related field.
Experience: 7+ years of experience in bid management, proposal writing, or sales operations within a software or technology company.
Proven track record of successfully managing complex bids and RFPs.
Demonstrated ability to build, scale, and improve bid processes, tools, and resources.
Skills: Strong project management and organizational abilities.
Excellent written and verbal communication skills.
Ability to work under pressure and meet tight deadlines.
Proficiency with the Microsoft Office Suite and proposal management tools (e.g., RFPIO, Loopio).
Knowledge: Familiarity with SaaS business models, software licensing, and commercial terms.
Strategic thinking and problem‑solving
Collaboration and stakeholder engagement
Attention to detail and compliance orientation
Negotiation and influencing skills

Responsibilities

Bid Coordination: Manage the full lifecycle of bids and RFP responses, from initial qualification through submission and post‑bid review.
Proposal Development: Create compelling, compliant, and tailored proposals that clearly articulate value propositions and differentiate the company’s offerings.
Stakeholder Management: Work closely with Sales, Legal, Finance, Product, and Technical teams to gather inputs, resolve issues, and ensure alignment on pricing, terms, and deliverables.
Compliance & Risk Management: Ensure proposals meet all client requirements, internal policies, and legal standards.
Process Improvement: Develop and maintain best practices, templates, and tools to streamline the bid process and improve win rates.
Market Intelligence: Stay informed on industry trends, competitor offerings, and client procurement strategies to enhance proposal competitiveness.
Reporting: Track bid progress, maintain accurate records, and provide regular updates to leadership on pipeline status and success metrics.
Resource Development: Build and develop tools and resources that increasingly enable self‑service for key stakeholders.