Bid Coordinator

Crossland•Columbus, KS

23d

About The Position

The Bid Coordinator is an entry-level position within Crossland Heavy Contractors’ Preconstruction Team, supporting the development of competitive public-sector bids and proposals. This role assists with bid administration, documentation, cost coordination, and communication with internal teams, subcontractors, and design partners. The ideal candidate is highly organized, detail-oriented, and comfortable working independently while contributing ideas to improve processes and workflows.

Requirements

Bachelor’s degree required
Strong proficiency in Microsoft Word and Microsoft Excel required
Ability to format professional documents and work confidently with spreadsheets
Comfortable working with online bidding and document management platforms (training provided)
Strong organizational and time-management skills
Ability to work independently and manage assigned tasks with minimal supervision
Clear written and verbal communication skills
Attention to detail and commitment to accuracy
Ability to express ideas and contribute to team discussions
Professional, responsive, and collaborative communication style

Nice To Haves

Preferred fields of study include: Business, Construction Management, STEM-related disciplines
Proficiency in Bluebeam preferred

Responsibilities

Assist in the preparation and administration of public bids and GMP proposals
Create and manage bid packages for subcontractors and suppliers
Upload and maintain all bid-related documents within online bidding platforms
Issue addenda and ensure timely distribution of updated information
Collect, organize, and analyze subcontractor and supplier bids
Assist with bid leveling, scope comparisons, and cost analysis
Update and maintain cost models as directed by the Bid/Proposal Manager
Create client-facing documents, including bid tabs, recommendation letters, and cost summaries
Prepare descoping documents post bid
Ensure accuracy, completeness, and consistency across all deliverables
Maintain organized electronic files and version control for all bid documents
Coordinate internally with estimators and preconstruction managers to gather required information for bids
Communicate externally with engineers, subcontractors, and suppliers to coordinate public bids
Track and manage bidder questions to ensure timely and accurate responses